Administrative Assistant – Construction

Pandora General Contracting
Part-Time | 6-Month Contract
Pay: $22.00–$25.00 per hour
Schedule: Monday, Wednesday & Friday
Location: On-site – Office/Warehouse

Pandora General Contracting is seeking an organized and dependable Administrative Assistant to support our fast-paced construction office.

The main focus of this role will be QuickBooks, accounts payable, invoicing, payment tracking, and financial administration, along with site tracking and general office support.

Responsibilities

• Enter and manage bills, invoices, and payments in QuickBooks
• Assist with accounts payable and vendor payment tracking
• Prepare and process customer invoices
• Maintain accurate records for suppliers, subcontractors, receipts, and purchase orders
• Assist with cheque preparation and payment documentation
• Update site, project, and work-order tracking systems
• Track job status, deadlines, and outstanding documentation
• Communicate with suppliers, contractors, and site staff
• Provide administrative support to the Office Manager
• Receive warehouse deliveries and occasionally help organize or move materials

Qualifications

• Experience with QuickBooks, invoicing, or accounts payable preferred
• Previous administrative or office experience
• Strong attention to detail and organizational skills
• Comfortable working with spreadsheets and digital tracking systems
• Construction industry experience is an asset
• Able to manage multiple priorities in a fast-paced environment
• Good written and verbal communication skills
• Able to occasionally lift or move boxes and materials

Pay: $22.00–$25.00 per hour, depending on experience.

Pay: $22.00-$25.00 per hour

Work Location: In person