Administrative Assistant – Construction

Administrative Assistant – Construction

Overview

Nationwide Talent Solutions Ltd (NTS) is recruiting an organised and ambitious Administrative Assistant on behalf of a busy construction company.

This is an exciting opportunity to play a key role in the day-to-day running of the business, supporting management and site teams across multiple projects. Your main priorities will include preparing information for month-end invoicing, maintaining Key Business Indicators (KBIs) and supporting manpower coordination across the business.

We are looking for someone who takes ownership, stays ahead of deadlines and is keen to develop their career.

Responsibilities

• Prepare and collate timesheets, job records, approved dayworks and supporting documents ready for month-end invoicing.
• Check records for accuracy and follow up with site teams on missing information before deadlines.
• Maintain and update KBIs, preparing clear reports to help management monitor business performance.
• Support manpower planning across the business, keeping staffing schedules, site allocations, attendance and availability up to date.
• Communicate staffing changes and requirements to management and site supervisors.
• Maintain organised project files, contracts, purchase orders and client correspondence.
• Support the accounts team with invoice queries and accurate data entry.
• Liaise professionally with clients, suppliers, subcontractors and colleagues.
• Handle telephone enquiries, emails, meeting arrangements and general office administration.
• Use spreadsheets and office systems to prepare reports and keep business records current.

Qualifications and Skills

• Previous office administration experience.
• Strong organisational skills and excellent attention to detail.
• Confidence using Microsoft Office, particularly Excel, Word and Outlook.
• Confidence working with figures, timesheets and invoicing records.
• Excellent written and verbal communication skills.
• Ability to prioritise workloads and meet deadlines in a busy environment.
• A proactive approach, with the confidence to chase outstanding information and resolve routine queries.
• Professionalism and discretion when handling confidential business and personnel information.
• A strong desire to learn, progress and take on responsibility.

Experience within construction, workforce coordination or month-end invoicing would be an advantage. Familiarity with accounting software such as QuickBooks and tools such as Google Workspace would also be beneficial.

Why Join?

You will gain practical experience across the operations of a busy construction company and work closely with the people delivering its projects. This role offers scope to develop your skills and take on greater responsibility as you grow within the business.

If you enjoy keeping things organised, solving problems and helping a team deliver, we would love to hear from you.

How to Apply

Apply through Indeed with your CV and a short introduction outlining your relevant experience and what you would bring to the role.

Benefits:

• Company events
• Free parking
• On-site parking

Work Location: In person