Administrative Assistant - contract to perm

Administrative Assistant, Office of the CEO - contract to perm

Location: Midtown Manhattan, NYC | Fully Onsite
Duration: 6+ month rolling assignment with a strong opportunity for conversion to a full-time position
Compensation: $35.00 to $40.00 per hour
Overtime: 1.5x hourly rate
Benefits: Health, dental, and vision benefits

No third parties. No visa sponsorship not remote, No out of NYC Metropolitan area

MUST BE A CURRENT RESIDENT OF THE GREATER NEW YORK CITY METROPOLITAN AREA TO BE CONSIDERED. No out-of-state applicants, please.

What We Are Looking For:

The ideal candidate is someone who is career-minded, reliable, organized, and eager to grow. We want someone who views this opportunity as more than simply another administrative assignment and who is interested in developing their skills and building a long-term relationship with the firm.

For the right candidate, this position offers an opportunity to learn, take on additional responsibility, grow professionally, and ultimately transition into a full-time role.

Candidates seeking a stable, long-term opportunity with room for professional growth are strongly encouraged to apply.

We are seeking a highly organized, professional, and dependable Administrative Assistant to support the Executive Assistant in the Office of the CEO. This is an excellent opportunity for someone who wants to establish themselves in a professional corporate environment and build a long-term career with the firm.

The successful candidate will provide day-to-day administrative and operational support, helping ensure that the CEO's office runs efficiently and that the Executive Assistant's time is optimized.

We are particularly interested in candidates who are looking for a long-term opportunity, take pride in their work, and are motivated to learn, grow, and excel in the position. This is not intended to be a short-term stop. The assignment has a very strong potential to become a permanent position for the right individual.

Key Responsibilities

• Manage calendars, scheduling, meetings, and appointments
• Coordinate domestic and international travel arrangements
• Handle incoming and outgoing communications and draft correspondence as needed
• Provide administrative support to the Executive Assistant and Office of the CEO
• Coordinate internal meetings, company-wide initiatives, and special projects
• Assist with planning and coordinating corporate events and activities
• Prepare and process expense reports
• Maintain files, records, documents, and administrative materials for the CEO's office
• Coordinate with internal departments and external contacts as needed
• Assist with special projects and other administrative assignments
• Anticipate needs, follow through on assignments, and maintain a high level of confidentiality and professionalism

Qualifications

• 1 to 4 years MAX of administrative, reception, event coordination, or related professional experience
• Strong organizational skills and exceptional attention to detail
• Excellent written and verbal communication skills
• Professional, CONFIDENT demeanor and the ability to interact comfortably with executives and senior-level personnel
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-through and a willingness to take ownership of responsibilities
• Proficiency with Microsoft Office and standard business applications
• Ability to maintain confidentiality when handling sensitive information
• A positive, service-oriented attitude and willingness to learn

Schedule & Availability

• Must be available to work onsite Monday through Friday
• Must be able to work 40 hours per week
• Must be willing and able to work occasional overtime, as business needs require it
• Must be dependable, punctual, and committed to maintaining a consistent schedule

Pay: $35.00 - $40.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are CURRENTLY living in the Greater New York City Area? (Y/N):
• Please provide LinkedIn profile Link:
• Are you able to work as a W2 employee, starting as a contractor? (Y/N):
• We cannot sponsor or transfer Visas. Do you now or in the future require visa sponsorship (Y/N):

Work Location: In person