Administrative Assistant / Data Entry

Job Overview

We are seeking a proactive and detail-oriented Administrative Assistant / Data Entry professional to join our dynamic team. In this vital role, you will provide essential administrative support, manage data entry tasks with precision, and ensure smooth office operations. Your energetic approach and organizational skills will help maintain an efficient workplace environment, while your excellent communication abilities will enhance client and team interactions. This paid position offers an exciting opportunity to develop your office management expertise and contribute to our company's success.

Duties

• Perform accurate data entry using various software platforms, including Microsoft Office and Google Workspace, ensuring all information is current and error-free
• Manage front desk responsibilities, greeting visitors, handling inquiries, and directing calls with professionalism and courtesy
• Operate multi-line phone systems, answer incoming calls promptly, and relay messages effectively while maintaining excellent phone etiquette
• Maintain organized filing systems—both digital and physical—to ensure quick retrieval of documents and confidential information
• Support bookkeeping activities using QuickBooks, including invoicing, expense tracking, and basic financial record keeping
• Assist with calendar management and scheduling appointments for team members or executives as needed
• Provide exceptional customer service by supporting client communication efforts and addressing inquiries promptly

Skills

• Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Excellent computer literacy with the ability to adapt to new software tools quickly
• Previous office experience with clerical tasks such as filing, proofreading, and document management
• Demonstrated organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment
• Effective phone communication skills with a focus on professionalism and courteous interaction
• Bilingual abilities are a plus to assist diverse client needs and enhance communication channels
• Experience handling confidential information with discretion and integrity
• Proven time management skills to meet deadlines consistently while managing multiple responsibilities
• Personal assistant or office management experience is advantageous for supporting team operations

Join us in this engaging role where your enthusiasm for organization and customer support will make a meaningful impact! We value energetic professionals who thrive on creating efficient workflows and delivering exceptional service every day.

Pay: $25.00 - $30.00 per hour

Expected hours: 48.0 per week

Benefits:

• Dental insurance
• Flexible schedule
• Retirement plan

Work Location: In person