Administrative Assistant / Document Controller

We are seeking an experienced Administrative Assistant / Document Controller with 5+ years of experience in administration and document control. The candidate will be responsible for providing administrative support, maintaining accurate records, managing project documentation, and coordinating with internal teams and external parties.

Key Responsibilities:

• Manage daily administrative tasks, correspondence, emails, and office records.
• Maintain and organize physical and electronic filing systems.
• Receive, register, distribute, and track project documents.
• Prepare transmittals, reports, letters, and other project-related documents.
• Ensure proper document numbering, revision control, and timely distribution.
• Coordinate with project teams, consultants, clients, and subcontractors.
• Maintain document registers and update records regularly.
• Schedule meetings, prepare minutes, and follow up on action items when required.
• Assist management and project teams with general administrative requirements.
• Ensure documents are properly archived and easily accessible.
• Handle confidential information with professionalism and discretion.
• Perform other administrative and document control duties as assigned.

Requirements:

• Minimum 5 years of experience in administration and/or document control.
• Strong organizational and time-management skills.
• Good written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience with document control systems and project documentation is preferred.
• Ability to work independently and coordinate effectively with multiple teams.
• Strong attention to detail and ability to manage multiple tasks efficiently.

Desired Candidate Profile