Administrative Assistant (Entry-Level)

Job Summary

We are seeking an organized and dependable Administrative Assistant (Entry-Level) to provide daily office and administrative support. This position is well suited for someone beginning their professional career who has strong communication, organization, and basic computer skills.

The Administrative Assistant will help maintain office records, prepare documents, coordinate schedules, respond to routine inquiries, and support staff with day-to-day administrative needs.

Key Responsibilities

• Answer and direct incoming phone calls and messages
• Manage emails and routine office correspondence
• Enter and update information in internal systems
• Prepare, scan, copy, and organize documents
• Maintain accurate electronic and paper files
• Schedule appointments and coordinate meetings
• Assist with calendars and basic scheduling requests
• Receive visitors and provide general assistance
• Prepare basic reports, spreadsheets, and documents
• Order and monitor office supplies
• Process incoming and outgoing mail
• Review records for completeness and accuracy
• Provide administrative support to multiple team members
• Maintain confidentiality of company and employee information
• Complete additional office duties as assigned

Qualifications

• High school diploma or equivalent
• Previous administrative experience is helpful but not required
• Entry-level candidates are encouraged to apply
• Basic knowledge of Microsoft Word, Excel, and email
• Strong written and verbal communication skills
• Good organizational and time-management abilities
• Attention to detail and accuracy
• Ability to learn new office systems and procedures
• Professional and dependable work habits
• Ability to work effectively with a team

Benefits

• Competitive hourly compensation
• Paid training
• Health, dental, and vision insurance for eligible employees
• Paid time off
• Paid holidays
• Retirement plan options
• Professional development opportunities
• Consistent weekday schedule
• Opportunities for advancement

Work Environment

This is a full-time, on-site administrative position in a professional office environment. The role involves regular computer use, document handling, telephone communication, and coordination with employees and visitors.

Pay: $27.00 - $34.00 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person