ADMINISTRATIVE ASSISTANT – Experienced

FULL-TIME ADMINISTRATIVE ASSISTANT – NOTION & OPERATIONS

Reno, NV | Temp-to-Hire

We are seeking a motivated, organized, and detail-oriented Administrative Assistant to support our growing Reno office. This position will play an important role in Notion management, scheduling, report preparation, QuickBooks, and day-to-day administrative operations.

The ideal candidate is proficient in Notion and QuickBooks, comfortable working with technology and AI tools, and able to learn and manage multiple systems. This person will work closely with our team to keep information organized, support technician scheduling, assist with report preparation, coordinate with customers and agencies, and help with a variety of administrative and operational tasks.

90-Day Introductory Period

This is a Full-Time, Temp-to-Hire position. The initial 90-day introductory period provides an opportunity for both the employee and the company to determine whether the position is a good long-term fit. During this period, we will evaluate performance, reliability, attendance, ability to learn, attention to detail, and overall fit with the team. Upon successful completion of the 90-day introductory period, the position may transition into a permanent full-time position.

Key Responsibilities

• Maintain and manage company information and workflows within Notion, including databases, templates, views, and related systems.
• Assist with technician scheduling, calendar coordination, and scheduling updates.
• Assist with preparing reports from technical field notes and information provided by technicians for customers, agencies, Environmental Health, and Air Quality requirements.
• Review information for accuracy and completeness before reports are submitted or distributed.
• Coordinate with customers, Environmental Health, Air Quality agencies, and other contacts as needed.
• Perform routine administrative and bookkeeping tasks using QuickBooks.
• Maintain accurate records and ensure information is kept up to date across company systems.
• Assist with process improvement, automation, and the use of AI tools to streamline administrative tasks.
• Provide backup support for scheduling, reporting, and other operational tasks as needed.
• Assist the team with general office and administrative needs.

Qualifications

• Proficient in Notion and comfortable working with databases, templates, views, and workflows.
• Proficient in QuickBooks and comfortable handling routine bookkeeping and accounting tasks.
• Strong organizational skills and exceptional attention to detail.
• Comfortable working with technology, AI tools, and learning new software and systems.
• Strong Microsoft Office skills.
• Strong written and verbal communication skills.
• Comfortable working independently, managing multiple priorities, and meeting deadlines.
• Strong math and problem-solving skills.
• Previous administrative, scheduling, reporting, or operations experience preferred.

Compensation

• Competitive compensation based on experience, skills, and qualifications.

Pay: From $18.50 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):
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Are you comfortable performing basic calculations involving percentages, capacity, measurements, and differences between numerical readings?
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Are you comfortable reviewing documents for missing information, conflicting dates, incorrect contact details, and other accuracy issues?

• This position requires managing multiple deadlines and following up on incomplete documentation. Are you comfortable working in a deadline-driven environment?

Shift availability:

• Day Shift (Required)

Work Location: In person