Administrative Assistant (Female)

Job Summary

We are looking for a well-organized and responsible Administrative Assistant to support the daily operations of our real estate office. The role involves handling administrative tasks, maintaining company records, coordinating with employees and developers, and ensuring that office procedures are completed efficiently and accurately.

Key Responsibilities

• Manage daily administrative and office tasks.
• Prepare, organize, and maintain company documents and records.
• Follow up with developers regarding registrations, documents, approvals, and requirements.
• Assist with registering the company with new developers and real estate portals.
• Prepare and update Excel sheets, reports, and databases.
• Enter and maintain employee and company information accurately.
• Manage and organize digital and physical files.
• Handle incoming and outgoing emails and follow up when required.
• Prepare professional emails, letters, forms, and documents.
• Coordinate with employees regarding administrative requests and company procedures.
• Maintain employee attendance and leave records.
• Prepare employee forms and obtain the required signatures and approvals.
• Assist with company document renewals, licenses, registrations, and expiry dates.
• Coordinate with external companies, developers, and service providers when required.
• Support management with general administrative and organizational tasks.
• Ensure confidential company information and documents are handled properly.
• Perform other administrative duties assigned by management.

Required Skills

• Good knowledge of Microsoft Word and Excel.
• Good English communication and writing skills.
• Strong organizational and time-management skills.
• Good attention to detail and accuracy.
• Ability to manage multiple tasks and meet deadlines.
• Professional email communication skills.
• Ability to work independently and as part of a team.
• Basic knowledge of real estate administration is an advantage.

Preferred Qualifications

• Previous experience in administration, receptionist, real estate, or office coordination.
• Knowledge of UAE real estate developer portals and registration procedures is an advantage.
• Good knowledge of UAE business documentation and office procedures.

Working Style

The ideal candidate should be organized, reliable, professional, detail-oriented, and willing to learn, with the ability to handle confidential information and support the smooth operation of the office.

Job Type: Full-time

Pay: AED2,500.00 - AED3,500.00 per month

Work Location: In person