Administrative Assistant-FT/PT

Overview

We are seeking a dynamic and organized Administrative Assistant to join our team in a full-time or part-time capacity. This vital role involves providing exceptional administrative support, managing office operations, and ensuring smooth daily functions. The ideal candidate will be energetic, detail-oriented, and possess strong communication skills to handle a variety of clerical and customer service tasks efficiently. Whether assisting with bookkeeping, managing schedules, or handling client interactions, you will play a key role in maintaining an organized and welcoming office environment.

Duties

• Manage front desk responsibilities, including greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using Microsoft Office applications and QuickBooks accounting software
• Handle bookkeeping tasks such as invoicing, expense tracking, and reconciling accounts to support office management
• Organize files, documents, and confidential information with discretion and attention to detail
• Assist with calendar management, scheduling appointments, meetings, and coordinating personal assistant duties as needed
• Provide excellent customer support through phone communication and client interaction while maintaining proper phone etiquette
• Support office operations by managing supplies inventory, filing systems, and performing general clerical tasks such as proofreading and document preparation

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and QuickBooks for accounting functions
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent verbal and written communication skills; bilingual abilities are a plus for diverse client interaction
• Demonstrated experience with front desk operations, multi-line phone systems, and customer service excellence
• Proven ability to handle confidential information responsibly while maintaining professionalism
• Adept at data entry, proofreading, and maintaining accurate records with high attention to detail
• Office management experience including calendar coordination, filing systems, and time management skills
• Computer literacy with a solid understanding of clerical procedures and office technology tools
• Personal assistant experience or previous administrative roles that involved client communication and support

Join us to be part of an energetic team dedicated to delivering outstanding administrative support! We value proactive individuals who thrive in organized environments while providing exceptional service to clients and colleagues alike. This position offers the opportunity to develop your skills further while contributing meaningfully to our office success.

Pay: $24.00 - $29.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person