Administrative Assistant - Full Time

Job Overview

We are seeking a dynamic and highly organized Full-Time Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, excellent communication skills, and a proactive attitude to help us maintain an efficient and welcoming office environment. This position is paid and perfect for someone eager to grow their career in office management and administrative support.

Responsibilities

• Manage front desk operations, greeting visitors and directing them appropriately with professionalism and warmth
• Handle multi-line phone systems, answer inquiries promptly, and route calls efficiently using proper phone etiquette
• Perform data entry tasks accurately, maintaining organized records and filing systems to ensure easy retrieval of information
• Support bookkeeping activities using QuickBooks or similar accounting software, including invoicing and expense tracking
• Assist with office management duties such as ordering supplies, maintaining equipment, and coordinating maintenance requests
• Provide exceptional customer service by addressing client questions, resolving issues, and supporting client communication efforts
• Handle confidential information with discretion, ensuring privacy and security at all times

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills
• Previous office experience with clerical tasks such as filing, proofreading, and document management
• Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Strong verbal and written communication skills; bilingual abilities are a plus for diverse client interactions
• Demonstrated experience in office management, customer service, and administrative support roles
• Knowledge of phone communication best practices including proper phone etiquette and professional demeanor
• Personal assistant experience or background in handling scheduling, appointments, and travel arrangements is advantageous

This role offers an energetic environment where your organizational talents will shine! Join us to contribute to a vibrant team dedicated to excellence in office administration.

A boutique Lake Worth care center where every detail is considered — skilled nursing, rehabilitation, and complex medical care delivered with quiet attention and dignity.

Pay: $28.00 - $32.00 per hour

Work Location: In person