Administrative Assistant (HR & Admin)

Job Scope:

1) Direct Support & Office Administration

• Assist with daily office tasks, including answering incoming calls and managing incoming/outgoing couriers.
• Assist in arranging site visits and meetings.
• Process procurement requisitions (including non-stock items) and staff claims (e.g. handphone reimbursements, entertainment claims).
• Administer subscriptions, business gifts/hampers, and provide coverage for other admin staff when the need arises.

2) Facility & Equipment Coordination

• Help monitor and arrange maintenance for office equipment (e.g. water and coffee dispensers) and the office security system.
• Manage parking administration, including issuing carpark coupons and collecting charges.
• Coordinate telecommunication requests (PABX, Telco lines) by receiving requests, arranging site surveys, and scheduling installations.
• Assist with visitor system applications (JI/PCS, JI/VMS/SIT).

3) Documentation & Financial Support

• Compile data and prepare documents to assist with Budget/Capex planning and Turnaround preparation (including invoicing and cost recovery from complex downstream companies).
• Assist in preparing documentation for tenders and contracts.
• Help coordinate, compile, and submit information for internal initiatives (safety and newsletter).

Requirements:

• Minimum NITEC/Higher NITEC or equivalent qualifications.
• Proficient in MS Office (i.e. MS Excel and MS Word).
• Candidates with SAP working knowledge will have an added advantage
• Good interpersonal and communication skills
• A strong team player

Attractive salary commensurate with qualifications and experience will be offered to the right candidate, including the following elements of our Total Rewards package:

• Service Benefits (0.25 month to 0.5 month + $500 annually based on years of service)
• Location Allowance
• Medical Outpatient/Dental Subsidy & Hospitalization & Surgical Benefits for Spouse & Children
• Comprehensive Insurance Coverage
• Holiday, Sports and Wellness Subsidies
• Daily Shuttle Bus Service to and from the office in Jurong Island to Jurong East MRT