Administrative Assistant (Human Resources)

This list of duties and responsibilities is illustrative only of the tasks performed by this

position and is not all-inclusive.

Essential Duties & Responsibilities

• Provide administrative support with a variety of functions including filing, sorting,

copying, collating information; fulfilling requests for information; answer the

telephone and relaying messages ensuring professional etiquette. Provides

information and assistance to job applicants with respect to the job search and

application process; assists applicants with routine questions about job vacancies and

application status.

• Provides general information and answers routine questions regarding the application

of human resources policies and procedures to employees; refers questions or

concerns requiring policy interpretation to specialist HR staff, as appropriate.

• Enters routine employee source data into the human resources information system

and application database under the guidance and review of senior HR team members.

• Assists in scheduling testing and screenings for applicants as needed.
• Maintains calendars and appointments; schedules appointments.
• Provides backup and assistance to other HR team members as requested.
• Arranges travel, prepares and submits travel-related documents, and maintains travel

information.

• Prepares, submits, and tracks order and payment related accounting documents
• Contributes to the team effort by providing support to Human Resources and Training

areas to ensure department goals are met.

• Coordinates and arranges conferences, programs, meetings, trainings logistics, and

other events as requested.

• Maintains records, reports, and logs pertaining to employee records and training.

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Position Classification & Description

Administrative Assistant

Revised May 2021

• Prepares correspondence, reports, minutes, agendas, memos, forms, directories, and

other documents and communications from drafts, recordings, or verbal instructions

as requested.

• Edits and reviews all correspondence and documents for correct grammar,

punctuation, and spelling.

• Maintains an effective filing and retrieval system of department and personnel files to

include all HR related documentation according to established policies and procedures.

• Maintains and operates office equipment. Performs or coordinates general

maintenance and repair.

• Photocopies, collates, distributes, and files documents.
• Manages and maintains all faxes including outgoing transmittal, retrieval, fax logs and

distribution.

• Maintains a current inventory of office supplies and coordinate purchase orders as

needed.

• Assists with preparation and set up of property employee appreciation events.
• Receives, sorts, logs, and routes mail.
• Schedules, attends meetings, prepares meeting material and takes minutes as

requested.

• Coordinates Department special events and process Banquet Event Orders including

meals and refreshments when required.

• Maintains strict confidentiality of all privileged information.
• Collects and compiles data to create monthly reports.
• Performs other duties as required.

Minimum Qualifications High School Diploma or GED plus three (3) years administrative or secretarial experience

within a Human Resources environment. Associates degree preferred. Must have an

intermediate or above level of computer skills. Must meet all knowledge, skills and

abilities. Must be twenty-one (21) years of age. No felony, theft or stealing convictions.

Must be able to successfully pass a pre-employment drug and alcohol screen, background

investigation, obtain and maintain gaming license. Navajo preference.

Knowledge, Skills And Abilities

• Knowledge of business English, proper spelling, grammar, and punctuation, and basic

arithmetic.

• Skilled and advanced proficiency in operating various word-processing, spreadsheets,

and database software programs in a Windows environment, specifically Word, Excel,

Access and PowerPoint.

• Skill in analyzing problems, projecting consequences, identifying solutions, and

implementing recommendations.

• Ability to type 45 words per minute with minimal errors.
• Ability to communicate effectively, both verbally and in writing.

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Position Classification & Description

Administrative Assistant

Revised May 2021

• Ability to interact and maintain good working relationships with individuals of varying

social and cultural backgrounds.

• Ability to maintain and enforce confidentiality.
• Ability to analyze situations and implement appropriate course of action.
• Ability to establish and maintain professional relationships with co-workers at all

levels.

• Ability to work independently, manage multiple assignments, and meet strict time

lines.

• Ability to make solid decisions and exercise independent judgment.
• Ability to demonstrate excellence in all areas, and continually seek quality

improvement in results.

• Ability to interpret applicable federal, state, county and local laws, regulations, and

requirements.

Physical Demands While performing the duties of this job, the employee may be required to sit for prolonged

periods, walk; stand; use hands for dexterity of motion; stoop, bend, kneel or crouch,

and have normal auditory and verbal communications skills. The employee must

occasionally lift and/or move up to 25 pounds.

Work Environment Work is generally performed in an office setting with a moderate noise level. Occasional

work is performed in a casino setting with exposure to second-hand smoke and a

moderate noise level. Extended hours and irregular shifts may be required. Tight time

constraints and multiple demands are common.