Administrative Assistant – Human Resources

Pointe-Claire is a city with a population of 34,000 located along Lac Saint-Louis and forming part of Greater Montreal. Recognized for its lifestyle, Pointe-Claire also has a distinctively rich architectural and historical heritage and provides services of outstanding quality to its population. Dedicated to the life of its citizens, the City's mission is to ensure that the quality of its social, cultural and economic environment is maintained for citizens today as well as future generations.

Description:

Reporting to the Human Resources Director, the Human Resources Administrative Assistant assists the Director and his team with planning, organizing, managing and controlling the HR Department's activities by providing administrative support.

Departmental mission:

Providing departments with leadership in order to guarantee a quality workforce and offer a healthy, stimulating, and safe work environment, while ensuring equity and respect for others and maintaining excellence in our practices.

General responsibilities and goals:

• Provides administrative and operational support to the Director and the various teams within the department, including talent acquisition, training and development, labour relations, occupational health and safety, and organizational development.
• Receive and respond to the Department’s emails, ensuring requests are followed up and forwarding them to those concerned, as needed;
• Enter the requests into the ordering system, process payments and follow up invoices;
• Ensure time sheet entries and follow-ups with regard to staff absences;
• Answer, log and transfer telephone calls, greet visitors, and obtain and provide information as needed;
• Draft, translate and/or transcribe correspondence for management;
• Collect and collate data from various sources used to write reports, articles, letters, etc., to complete files or to provide information;
• Analyze files and documents based on urgency, distribute them, and track their progress and schedule;
• Perform all other related tasks as requested.

Job requirements:

The incumbent must have a general college-level diploma; a human resources certificate is an asset. Three to five years’ experience in a similar position. The incumbent must also be proficient using all Microsoft Office software. The position requires excellent fluency in French and English, both spoken and written, in order to draft and present enriched and complex texts. The incumbent must demonstrate a high degree of adaptability, autonomy and team spirit.

Schedule:

35 hours per week Monday to Thursday, 8:00 a.m. to 4:30 p.m., minus 45 minutes for lunch, Friday, 8:00 a.m. to noon.

Footnote:

• The City of Pointe-Claire is an equal opportunity employer and invites women, Aboriginal people, members of visible minorities, ethnic minorities and handicapped persons to submit their candidacies. We thank you in advance for your application; however, only candidates who are selected will be contacted.