Administrative Assistant II

This position is responsible for:

Performing advanced, complex, and confidential administrative support work with a broad scope of responsibilities. Provides support to the Wellness Program & Officers’ Health Services Coordinator. Works with database inputting data entry, producing reports, and creating spreadsheets. Coordinates information and arrangements for meetings and seminars; works independently and with little or no direct supervision for extended periods of time; assists in preparation of special events.

Key Responsibilities:

• Composes, prepares, and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same.

• Sets up department files and records properly in the department’s Bring-up filing system and maintains files and records in an organized, efficient manner to enhance the department's effectiveness and efficiency; pulls cases when a response is received; and prepares follow-up communication for those cases that have not had a response.

• Serves as a liaison for other departments and/or divisions seeking information or services; responds to questions, researches, and provides specific and general information based on the knowledge of the department operations; ensures the accuracy, completeness, and timeliness of all information provided; maintains the confidential nature of the position.

Physical Requirements and Working Conditions:

Limited amounts of physical effort required for walking, standing, lifting, and carrying light objects (less than 30 lbs.) for 5-10% of work time.

Working Conditions

Work is performed in a normal office environment with little or no physical discomfort from weather changes or from noise, dust, dirt, and the like.

Employee Benefits:

• Health, Dental and Vision Insurance
• Paid Time Off
• Holidays with Pay
• Life Insurance
• Retirement Plan and more!

Education and Experience

High School Diploma or G.E.D. required, supplemented by healthcare or record maintenance coursework from a technical or vocational school preferred,

AND

Three years of progressively responsible experience performing administrative tasks in a general office.

OR

Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications

NONE

Equal Opportunity Employer: Veterans | Disabled