Administrative Assistant II

Department: Dean of Education Salary: Commensurate with Experience and Education

Description:

The Administrative Assistant II is responsible for providing complex administrative and secretarial support to an area, staff, and/or faculty. Work involves maintaining and disseminating confidential information, routine business operations, coordinating activities, and assisting with customer-oriented services. Works under minimal supervision.

Duties:

• Responsible for daily office duties such as answering phones, taking messages, greeting customers, data entry, filing, faxing, copying, ordering and maintaining inventory of office supplies, and general daily office duties including:
• Assists with the scheduling of rooms for meetings, events, parking, and catering.
• May handle mail processing and distribution.
• Submits voucher requests for reimbursements for travel, meals, and other purchases. May have cash handling responsibilities and process deposits.
• Assists with the coordination of special events, meetings, and/or projects.
• Interacts with students, clients, faculty, staff, and administration.
• Prepares documents such as reports, correspondence, and proposals.
• Assists with database maintenance.
• May maintain supply inventory and assist with the maintenance of assigned budget.
• Assists with and may be responsible for the review of P-Card purchases/ reconciliation of expense reports and performs additional duties as assigned.

Required Qualifications:

• High School diploma or GED

• Minimum 3 years of office or administrative support experience.

Preferred Qualifications:

• Experience working in higher education.

• Experience with budget tracking, purchasing, or university financial systems.

Knowledge, Skills, and Abilities:

• Good oral and written communication skills.
• Strong interpersonal communication skills.
• Knowledge of Microsoft Suite (Word, Excel, etc.).
• Knowledge of spreadsheets, databases, and presentation software.
• Ability to complete assignments on time and handle interruptions.

All positions at the University of Houston System are security-sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.