Administrative Assistant II

Overview ACS Professional Staffing is looking for an employee to work on-site with our client. This Administrative Assistant II will perform advanced, diversified, and confidential administrative duties under minimal supervision, provide day-to-day administrative support, and carry out activities on behalf of management, including interacting with staff across the organization. Responsibilities will include word processing, record keeping and filing, arranging meetings, answering telephone calls, directing visitors, scheduling activities, and performing other secretarial and administrative duties in support of departmental functions. This full-time position is located in Richland, WA. Pay range: $18.20 - $28.96 Benefits

• Sick Leave: One hour of paid sick leave for every 40 hours worked (sick leave can be used after 90 days of employment)
• EAP: Employee Assistance Program
• Benefit options available: Medical, Dental, Vision, HSA, Group Life/AD&D, Voluntary Life/AD&D, Voluntary Short-Term Disability, Voluntary Long-Term Disability, Voluntary Critical Illness, Voluntary Accident, Hospital Indemnity, 401k (eligible after one year and 1,000 hours worked - employer match up to 4%)
• Other benefits include the following: Calm App, LifeBalance Discount Program

Responsibilities

• Maintain documents in accordance with recordkeeping requirements
• Prepare travel authorization/expense forms and coordinate travel arrangements in accordance with travel procedures
• Monitor all department personnel qualifications to ensure qualifications are properly maintained
• Facilitate new department staff onboarding, including supplies, equipment, and office orientation
• Schedule performance appraisals and prepare personnel-related paperwork/records, including SSIS and ERCS
• Prepare various reports, correspondence, and presentations, often of a confidential nature and for key audiences, including senior management and the board
• Provide office management and administrative support for the department
• Receive and direct in-person and telephone inquiries, including the must-answer line, to appropriate staff in a timely and professional manner
• Answer questions as able as a first point of contact
• Distribute department mail and faxes daily
• Monitor items of a sensitive nature, including Department of Labor allegations, and alert appropriate staff in a timely manner
• Maintain office supply inventory and place special orders within budget or as approved
• Coordinate department facility and equipment needs, including office furniture, printers, and work orders
• Serve as department subject matter expert for the AR system
• Generate ARs, prepare weekly reports, and track all actions to timely closure
• Coordinate dispositioning of AR-CF CRs
• Design and maintain the CF Corporate SharePoint site
• Initiate contract requisitions and changes
• Coordinate annual funding of all CF contracts
• Serve as credit card custodian
• Reconcile monthly billing
• Register staff for training
• Perform other duties as assigned

Requirements

• High school diploma or GED with a minimum of 4 years of progressive administrative experience, including leadership responsibilities and independent decision-making authority
• Record of professional development to enhance the skills and knowledge required for assigned responsibilities, such as courses related to job enhancement or career growth
• Proficiency in Microsoft Office programs, including Word, Excel, PowerPoint, Outlook, and Access, and the ability to utilize information management tools such as Action Tracking
• Knowledge of general to advanced office management techniques, including but not limited to spelling, grammar, punctuation, and the use of standard office equipment
• Proper professional office etiquette
• Ability to handle sensitive and confidential information professionally and with discretion
• Strong administrative, organizational, planning, and time management skills
• Ability to handle complex projects
• Ability to work under pressure and tight schedules
• Ability to work with minimal supervision, take initiative, and act independently
• Detail-oriented
• Ability to be creative and participate as a valued team member
• Ability to solve problems, exercise good judgment, and make sound decisions
• Effective oral and written communication skills
• Good interpersonal skills and the ability to effectively interface with management and staff of various organizations and the senior management team

Work sponsorship is not available at this time. Third-party candidates will not be considered for this position.

Because we are a federal government contractor, we have special restrictions placed on us for hiring foreign nationals into certain key positions within the company. This particular position requires U.S. citizenship.

ACS Professional Staffing will provide equal employment opportunities to all applicants without regard to the applicant’s race, color, religion, sex, gender, genetic information, national origin, age, veteran status, disability status, or any other status protected by federal or state law. The company will provide reasonable accommodations to allow an applicant to participate in the hiring process if so requested.

If you have any questions about the job posting, please contact [email protected]

If you have any questions about our Reasonable Accommodation Policy, please feel free to email [email protected]