Administrative Assistant Intern

HRLeverage Zambia Limited is seeking a highly motivated Administrative Assistant Intern to provide essential support to the organization’s daily operations. This role offers a valuable learning experience in a professional environment, making it ideal for fresh graduates looking to gain practical skills. Men are encouraged to apply to promote gender balance within the workplace.

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Key Responsibilities

• Maintain a clean and organized office environment.
• Monitor and manage office supplies, ensuring timely replenishment.
• Coordinate office maintenance and repair activities.
• Assist in scheduling meetings, appointments, and events for staff and management.
• Handle incoming and outgoing correspondence, including emails and postal mail.
• Prepare and edit documents, reports, and presentations as needed.
• Maintain and organize both electronic and physical filing systems.
• Act as the first point of contact for visitors, providing necessary information and assistance.
• Manage and respond to general inquiries via phone, email, and in person.
• Accurately enter and maintain data in organizational databases and spreadsheets.
• Assist in planning and coordinating events, workshops, and training sessions.
• Provide logistical support for company meetings and events.
• Assist in tracking expenses and managing petty cash.
• Collaborate with the finance team to ensure accurate record-keeping.

Qualifications

• High school diploma or equivalent (additional training or qualifications in office administration is a plus).
• Recent graduates are encouraged to apply; no prior experience required.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Excellent verbal and written communication skills.
• Strong organizational skills with the ability to multitask and prioritize.
• Detail-oriented with a commitment to accuracy.