Administrative Assistant – Invoice Processing

We are seeking a detail-oriented and organized Administrative Assistant with 2–4 years of experience in administrative support, invoice processing, or accounting-related functions. This position will support daily financial and administrative operations, including invoice submission, data entry, document management, and record maintenance.

The ideal candidate will have experience using ERP or accounting systems, familiarity with Bill.com, and basic proficiency in Microsoft Excel. Strong attention to detail, accuracy, and the ability to manage multiple administrative tasks are essential.

Candidates must reside within commuting distance of Los Angeles, CA, and be available to work onsite. Key Responsibilities

• Collect, review, organize, and process invoices and supporting documentation.
• Submit invoices accurately and on time through designated accounting or ERP systems.
• Enter and verify invoice information to ensure accuracy and completeness.
• Maintain organized financial records, documentation, and administrative files.
• Monitor invoice submissions, track processing status, and assist with resolving discrepancies.
• Provide general administrative and data entry support to ensure efficient daily operations.

Required Qualifications

• 2–4 years of experience in administrative support, accounting assistance, accounts payable, or invoice processing.
• Experience using accounting or ERP systems such as SAP, NetSuite, Concur, or comparable platforms. ( Must have)
• Familiarity with Bill.com and electronic invoice processing.
• Basic Microsoft Excel skills, including data entry, formatting, and spreadsheet maintenance.
• Strong organizational skills with excellent attention to detail and data accuracy.
• Ability to prioritize assignments, meet deadlines, and manage routine administrative responsibilities.

Preferred Qualifications

• Experience supporting accounts payable or accounts receivable operations.
• Knowledge of invoice submission, reconciliation, and tracking procedures.
• Strong communication, analytical, and problem-solving skills.
• Experience maintaining financial documentation and processing high volumes of data.

Skills: invoice processing,accounting,accounts payable