Administrative Assistant (IT)

Responsibility

• Handle IT documental work (Such as payment, inventory keeping)
• Responsible for providing administrative and secretarial support
• Assist IT staffs in order to maintain operations of department
• Assist in ad hoc tasks and assignments
• Sometimes of general IT supporting will be required
• Manage the departmental calendar and set reminders to ensure due dates and deliverables are achieved
• Coordinate monthly department meetings, create and distribute agenda, take meeting minutes, and follow up on action items
• Assist with gathering various status reports/updates, ensuring they are completed and delivered on-time
• Coordinate travel arrangements for all IT associates
• Order and maintain supplies for the department
• Manage ad-hoc reports, special projects as needed often requiring independent discretion and follow up
• Monitor budgets, including coding and processing of all invoices, and projects
• Assist with corporate expense reporting to ensure reconciliation in a timely manner

Requirements

• F6 or above with 2 years working experience. Experience in IT field preferable
• Diligent, willing to work overtime and able to work under pressure
• Strong PC skills and proficient in using MS Office, including Chinese Excel Processing
• Good command of spoken and written English & Chinese, fluent in Mandarin
• Immediately available is preferred