Administrative Assistant (Junior)

Are you an organized, people-oriented professional who thrives in a fast-paced environment? Our client, a well-known top-tier financial institution , is seeking a motivated Junior Administrative Assistant to join their high-performing team in the heart of Downtown Houston!

This is a great opportunity for someone with a strong administrative or customer service background who is looking to take their skills to the next level. You will be supporting a team of 25+ Junior Bankers at the Analyst, Associate, and Junior VP levels — keeping things running smoothly behind the scenes in a dynamic, high-volume setting. Full training and ongoing support are provided from day one.

Position Details:

Location: Downtown Houston, TX (fully on-site, 5 days/week)

Pay Rate: $22/hour

Hours: 9:00 AM – 5:00 PM

Contract: 6 months with strong potential for extension or conversion

What You'll Be Doing:

• Managing calendars, scheduling meetings, and coordinating conference calls across multiple time zones

• Handling a high volume of calls and emails, ensuring information is relayed accurately and efficiently

• Coordinating room bookings for internal and external meetings and video conferences

• Arranging travel including visa applications, flights, accommodations, and car bookings

• Processing expenses and invoices in a timely manner

• Supporting the team with day-to-day requests, ad hoc tasks, and colleague coverage as needed

What We're Looking For:

• 6 months to 1 year of administrative experience; backgrounds in customer service, hospitality, events, or call centers are highly encouraged to apply

• High school diploma required; bachelor's degree preferred but not required

• Proficiency in Microsoft Word, Excel, and Outlook

• Strong organizational skills with the ability to juggle multiple priorities under pressure

• Professional and polished communication skills across all channels — in person, by phone, via Zoom, and by email

• A proactive, resourceful mindset with a "can do" attitude

• Ability to handle confidential information with discretion

• Team player who is adaptable, dependable, and ready to hit the ground running

Please submit your resume in Word format for immediate consideration!

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