Administrative Assistant (Kempas Utama)

Key Responsibilities:

• Perform daily administrative and clerical tasks.
• Prepare, organise and maintain documents, records and filing systems.
• Handle data entry and update company records accurately.
• Prepare and process Sales Orders (SO), invoices and Delivery Orders (DO).
• Ensure sales documents are accurate and properly recorded.
• Assist with purchasing activities, including preparing Purchase Orders (PO) and monitoring order status.
• Liaise with suppliers to obtain quotations, check prices and follow up on deliveries.
• Monitor stock levels and coordinate with relevant departments to ensure sufficient supplies.
• Coordinate with customers, suppliers and internal departments regarding sales orders, deliveries and purchasing matters.
• Prepare reports and other administrative documents as required.
• Perform other duties as assigned by management.

Requirements:

• Minimum SPM / Diploma in Business Administration, Purchasing or a related field.
• Basic knowledge of Microsoft Office, especially Excel and Word.
• Experience in preparing Sales Orders, invoices and Delivery Orders is an advantage.
• Good communication, organisational and time-management skills.
• Responsible, detail-oriented and able to multitask.
• Able to work independently and as part of a team.
• Fresh graduates are welcome to apply.