Administrative Assistant, Learning & Engagement

The Administrative Assistant II will provide high-level administrative support to the Learning & Engagement Division, including department leadership, facilitating the department/division’s efficient operation by managing complex tasks, overseeing administrative processes, and serving as a key point of contact for internal and external stakeholders. The individual in this role will coordinate department/division activities, improve operational efficiency, and ensure compliance with college policies and procedures. This role requires working independently and proactively while guiding entry-level administrative staff and student workers.

Who We Are:

The positive energy at Stark State College comes from exceptionally dedicated employees who work hard for students. Success - for both our employees and our students - is the result.

We value people and experiences and strive to provide an environment that makes students, faculty, staff and community feel welcome and valued.

You'll Be a Great Fit If:

• You enjoy serving as a primary liaison for internal and external inquiries, ensuring prompt and professional responses.

• You can successfully coordinate and manage departmental calendars, schedule meetings, appointments, and events with multiple stakeholders.

• You enjoy preparing, proofreading, and editing reports, presentations and other high-level documents with accuracy and attention to detail.

• You have excellent typing and proofreading skills, confidentiality and a professional demeanor.

• You possess proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.

Typical Responsibilities Include:

• Preparing correspondence, reports, and meeting materials.
• Coordinating/creating agendas, attending meetings to record minutes, and drafting communications based on key points or outlines.
• Organizing and coordinating departmental/division events and workshops, including logistics and materials preparation.
• Providing advanced administrative support to leadership (e.g. deans, assistant deans, department chairs, directors, etc.) faculty, and staff.
• Maintaining and updating departmental/division records, ensuring accuracy, confidentiality, and compliance with college policies.

To Be Considered You Need:

• Associate’s degree in business, office administration, or directly related field
• Minimum of three years of administrative assistant experience, preferably in an academic or office setting.
• Intermediate proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other College-specific software (e.g. Banner, Argos, etc.)
• Intermediate proficiency in virtual office meeting platforms such as Microsoft Teams and Zoom.
• Intermediate proficiency in Adobe Suite products.
• Strong organizational and project management skills with a proven ability to handle multiple priorities.

Click here to view the full job description details. Outstanding benefits you can expect from Stark State: (See the benefits tab on the job description details.)

The work you do at Stark State will matter to the thousands of students who walk through our doors and eventually across the commencement stage on their journey to a better tomorrow. Come join us and learn how your aspirations can be a part of a better future for them - and you.

We love meeting stellar candidates, so please don't hesitate to apply!

In order to improve hiring efficiency, be more responsive, and help us find the best candidates, Stark State has implemented the use of a few recruiting tools, such as Humanly (formerly Qualifi) and Skill Survey. You may hear from us through one of these platforms during the recruitment process.

Humanly (formerly Qualifi) is a cloud-based phone interviewing platform. Think of this like traditional phone interviews, but faster – allowing us to be more responsive to you, the applicant.

Checking candidates’ references for multiple top candidates provides a valuable means of verifying skills and experience represented in resumes and interviews. SkillSurvey Reference®, a cloud-based, data-driven solution allows us to access relevant feedback from references provided by our candidates. The chosen references receive job-specific surveys on at least 26 critical behaviors and skills. These behavioral competencies have been scientifically studied and have been shown to correlate with work outcomes.

Stark State College utilizes E-Verify to ensure compliance with applicable employment eligibility laws. E-Verify is an electronic system used to confirm the employment eligibility of new hires. This process will be conducted in accordance with I-9 verification and will be done promptly upon hire for all incoming employees.

Please note: Candidates selected for employment must either reside in Ohio or be willing to relocate to Ohio.

Should you have any questions regarding your application or our recruiting and hiring process, please reach out to [email protected].