Administrative Assistant Learning with French

About a role:

Based on the consolidation of the company’s training needs, the Training Coordinator organises the deployment of the appropriate training solutions. Across the Fos-sur-Mer and Saint-Chély-d’Apcher plants, the Training Coordinator schedules sessions with trainers, communicates the dates, manages learner enrolment, oversees funding and invoicing, coordinates delivery on the agreed dates, and closes the sessions by collecting the legally required information and recording it in the Training Management System.

KEY RESPONSIBILITIES:

• Negotiate commercial terms for training services entrusted to external training providers.
• Manage purchase orders, from purchase requisition creation through to system receipt.
• Perform administrative follow-up of orders, including reminders and unpaid invoices.
• Analyse training needs submitted by industrial and corporate functions in coordination with the Training Coordinator based in Fos-sur-Mer.
• Plan training sessions with providers or internal trainers.
• Prepare training files and ensure that administrative requirements and internal processes are met.
• Provide back-office support for session management using SAP: session creation, enrolment monitoring, invitation distribution and attendance validation.
• Clean up the Skills Development Plan by removing obsolete needs and updating qualifications.
• Act as operational administrator of the myHR authorisation application and support operational teams: access rights, reporting, user training and issue resolution, including temporary-worker management.
• Attend a monthly meeting with the Fos-sur-Mer manager to propose continuous-improvement ideas and support their implementation.
• Keep the training portfolio up to date by incorporating all changes, including duration and cost.
• Participate in the daily briefing with the Training Coordinator(s) based in Fos-sur-Mer to review blocking points, balance workloads and share good practices.
• Provide back-up support to the Training Coordinator based in Fos-sur-Mer in the event of workload peaks or staffing constraints. Regularly discuss French training regulations with the Training Coordinator based in Fos-sur-Mer and apply the recommendations provided to secure OPCO funding for the training delivered.

REQUIEREMENTS:

• Bachelor’s or Master’s degree.
• Experience in Human Resources, business administration or administrative support.
• Proficiency in Microsoft Office tools, particularly Excel and Word.
• Working knowledge of SAP and related digital tools.
• Good knowledge of French training regulations, given the frequency of regulatory changes.
• Fluency in French.
• Team spirit and strong organisational skills.
• Clear and effective communication with stakeholders, including trainers, regarding training volumes, planning, delivery and costs.
• Precision in file management.
• Collective results orientation.
• Customer focus and quality follow-up.