Administrative Assistant (Legal)

• We are seeking a highly organized, detail-oriented, and dependable Administrative Assistant, Legal, to provide support to the Head of Business, Legal Affairs, Strategy and Operations
• This is an important role for someone who wants to learn at a fast-paced, international music-based company that’s rapidly growing its film & TV business
• The ideal candidate is a proactive professional with strong communication skills and the ability to manage multiple high priorities simultaneously with accuracy to make sure nothing falls through the cracks
• Legal experience is not required—we are looking for someone with strong skin, strong professional experience, and strong interpersonal skills
• An interest in music, movies, television, and the entertainment industry is a plus
• A love of spreadsheets is a plus-plus
• Provide day-to-day administrative support to the Head of Business, Legal Affairs, Strategy and Operations
• Maintain well-organized electronic files, records, and documents
• Prepare, format, proofread, edit, and organize correspondence, agreements, reports, and other documents
• Manage calendars, meetings, appointments, and deadlines
• Track important dates, deliverables, follow-ups, and outstanding items
• Coordinate meetings, conference calls, zooms and other internal and external communications
• Assist with document management, including scanning, filing, copying, naming, and organizing documents
• Enter, update, and maintain information in databases, spreadsheets, and other systems
• Communicate professionally with colleagues, vendors, and outside parties
• Monitor incoming and outgoing correspondence and ensure timely follow-up
• Help coordinate signatures, approvals, and other administrative processes
• Handle confidential and sensitive information with professionalism and discretion
• Assist with expense reports, invoices, time records, and other administrative matters as needed
• Anticipate needs and proactively address issues before they become problems
• Perform general administrative and office support duties as needed

Benefits

• HEALTH: Medical, Dental and Vision benefits for you and your family, including Flexible Spending Accounts (FSA) and Health Savings Accounts (HSAs)
• WEALTH: 401(k) program with company match, Stock Program Reimbursement
• YOURSELF: Paid time off policy including holidays, sick time, and day off for your birthday, free concert tickets
• FAMILY: New parent programs & support including caregiver leave and baby bonus, infertility support
• CAREER: Tuition reimbursement, student loan repayment internal growth and development programs & trainings
• OTHERS: Volunteer time off, crowdfunding network- Proficiency with Google Workspace, including Gmail, Google Calendar, Google Docs, and Google Sheets
• Strong file-management skills, including maintaining organized digital folders and consistent file naming
• Ability to use spreadsheets for basic data entry, tracking, and organization
• Ability to learn new software, systems, procedures, and terminology quickly
• Comfortable learning and working with databases, document-management systems, cloud-based software, and other business applications
• Proficiency with Microsoft Office, including Word, Outlook, Excel, Adobe, and PowerPoint
• Exceptional organizational skills and attention to detail
• Minimum of 2 years of prior professional work experience in an administrative, assistant, office, business, creative, legal, or similar professional role
• Excellent written and verbal communication skills
• Strong ability to prioritize, manage, and problem-solve multiple tasks, projects, and deadlines
• Strong follow-through and accountability
• Experience managing multiple calendars, projects, or competing deadlines
• Experience working with confidential or sensitive information
• Familiarity with legal documents, contracts, or basic legal terminology
• Experience working in a law firm, entertainment company, production company, music business, agency, management company, or other creative-industry environment
• Experience supporting attorneys, executives, managers, agents, producers, or other entertainment industry professionals is a plus