Administrative Assistant Level IV

Administrative Assistant Level IV - Accounts Payable

JobID: 2150

• • Position Type:
    Secretarial/Clerical/Secretary IV

  • Date Posted:
    9/12/2026

  • Location:
    Town School Office

  • Date Available:
    01/04/2027

  • Closing Date:

    Until Filled

  Qualifications:

  • Experience in all aspects of processing accounts payable preferred;
  • Experience with business finance systems for processing of requisitions, purchase orders and invoices � experience with eFinancePlus preferred;
  • Strong computer application and word processing skills (including G-Suite, Word, and Excel);
  • Strong organizational and interpersonal skills including the ability to maintain a high degree of confidentiality;
  • Ability to work independently and handle a multitude of responsibilities concurrently**;** and Demonstrated accuracy, with attention to detail and record keeping.

  Responsibilities:

  • Process all purchase orders and review for accuracy, availability of funds, and compliance with the District's purchasing procedures;
  • Act as General Accounting System's administrator for all user operating questions, troubleshooting, and problem solving;
  • Process all invoices for payment after verifying accuracy and obtaining necessary approvals;
  • Maintain a complete and systematic set of records for all purchase orders, invoices, and payments.
  • Maintain high level of ethical behavior and confidentiality of information about students/employees/vendors.
  • Demonstrate flexibility and ability to respond to changing priorities.
  • Demonstrate ability to work independently with minimal supervision.
  • Perform other related duties as required or requested by supervisor.

  Salary Range: According to the WAES contract linked here.

  Starting Date: January 4, 2027

  Application Deadline: Until Filled

  Application Procedures:

  Members of the Westport Association of Educational Secretaries United Public Service Employees Union applicants must submit a cover letter and resume to John Bayers, Assistant Superintendent of Human Resources. [email protected]

  External applicants must submit an online application through the Westport Public Schools website. Job # 2150 (Paper copies will not be accepted.)

  The Westport Board of Education (the "Board") will not make employment decisions (including decisions related to hiring, assignment, compensation, promotion, demotion, disciplinary action and termination) on the basis of race, color, religion, age, sex, marital status, sexual orientation, national origin, alienage, ancestry, disability, pregnancy, genetic information, veteran status, gender identity or expression, status as a victim of domestic violence, or any other basis prohibited by state or federal law ("Protected Class"), except in the case of a bona fide occupational qualification.