Administrative Assistant ll - 259394

Administrative Assistant – Contracts Department

Position Type: Contract, approximately 6–9 months

Schedule: Monday–Friday, 8:00 AM–5:00 PM

Dress Code: Business Casual

Location: Oxnard, CA 93036 ONSITE

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Contracts Department. This role will provide essential clerical and administrative support to help manage multiple contracts, maintain accurate records, track documentation, and ensure paperwork is completed and routed within established deadlines.

The ideal candidate is proficient in Microsoft Excel, communicates effectively, and can manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Provide clerical and administrative support to the Contracts Department.
• Enter, organize, and maintain contract-related data in Excel spreadsheets and tracking systems.
• Track contract progress and monitor documentation to help ensure deadlines are met.
• Assist with preparing contract documents, forms, and board letters for review and processing.
• Route forms and paperwork to the appropriate departments and supervisors for completion and approval.
• Make phone calls and follow up with relevant parties regarding outstanding documentation.
• Maintain accurate records and ensure contract files are organized and up to date.
• Assist with additional administrative tasks and projects as needed.

Required Qualifications

• Strong proficiency in Microsoft Excel, including data entry, tracking, and spreadsheet management.
• Exceptional attention to detail and accuracy.
• Strong organizational and time-management skills.
• Ability to manage multiple tasks and priorities simultaneously.
• Excellent written and verbal communication skills.
• Ability to follow up proactively and ensure deadlines are met.
• Previous administrative or clerical experience preferred.

Schedule & Additional Details

• Monday–Friday, 8:00 AM–5:00 PM.