Administrative Assistant (Logistic & Operations)

Overview:
We are seeking a reliable and detail-oriented Administrative Assistant to support daily operations across logistics coordination, trade marketing materials, and delivery arrangements. This role provides essential administrative support to ensure smooth and well-organised operational processes.

Delivery Coordination

• Coordinate deliveries to boutiques, business partners and clients.
• Liaise with internal teams and external service providers to ensure timely delivery.
• Prepare delivery documentation and maintain accurate records.
• Monitor delivery schedules and promptly highlight any issues requiring follow-up.

Trade Marketing Inventory Support

• Maintain an accurate inventory of trade marketing materials, including displays and gifts.
• Track stock movements and update inventory records promptly.
• Conduct periodic stock checks and keep storage areas organised.
• Pack and distribute materials to the relevant locations.

Logistics and Operations Support

• Coordinate inbound and outbound shipments, including preparing documentation and liaising with freight forwarders.
• Maintain accurate and organised filing of logistics and operational documents.
• Provide administrative and operational support to the Sales Operations team as required.

Requirements:

• Diploma or equivalent qualification in Business Administration, Logistics, or related field
• 1-2 years of relevant experience (entry-level candidates are welcome)
• Must possess a valid driving licence and own transport (car or motorcycle), as the role requires travel for deliveries and operational duties.
• A transport allowance will be provided in accordance with the Company’s policy.
• Basic proficiency in Microsoft Office (especially Excel)
• Good organisational skills and attention to detail
• Positive attitude with willingness to learn
• Able to follow processes and work collaboratively in a team

·       Able to work independently on assigned tasks and follow established procedures.