Administrative Assistant - Loss Prevention

YM Inc. was founded on the strength of a single retail store in the heart of downtown Toronto in 1975, under the name Stitches. Today we are one of North America’s leading apparel retailers operating over 800 stores across Canada and the United States under the following banners: Stitches, Urban Planet, Urban Behavior, Sirens, Forever 21, Urban Kids, Suzy Shier, Bluenotes, West 49, Amnesia, Charlotte Russe, Rue 21 and Mandee.

Our goal is to sustain performance that exceeds expectations. We are committed to creating a culture where people feel valued and inspired to achieve results. We give our people the appropriate tools, freedom and authority to make decisions. They are accountable for their actions and we recognize their efforts and reward their results. We attract and nurture the best people by providing leadership opportunities, career development and continuous learning. We are committed to leading by example and with integrity. We treat people with respect and dignity, promote the benefits of diversity and address challenges in a direct and compassionate manner. We engage people in our goals and objectives; we listen and act on new ideas where possible. That is our Philosophy.

How you will make a difference:

The Loss Prevention Administrator is responsible for the overall administrative support for the Loss Prevention Department. This role performs all clerical duties to ensure optimal performance for the entire department. The Loss Prevention Administrator reports directly to the Loss Prevention Coordinator and also supports the Loss Prevention Executive Assistant and Director, Loss Prevention.

What You’ll Do:

· Book all department travel arrangements

· Log and prepare reports on weekly and monthly basis

· Prepare opening and closing packages for store openings and closures as needed

· Test, ship and track radios to stores and vendors

· Place orders for EAS Tags and ship to stores as needed

· Update internal theft cases ensuring accurate documentation and proper filing

· Prepare weekly loss prevention reports for Chairman, CEO, and operational executives

· Prepare weekly report on heat tickets activities

· Initiate and develop loss prevention reports as requirements arise

· Log Sales Audit discrepancies

· Keep inventory of all loss prevention training materials and ship to stores as needed

· Attend department weekly meetings and participate in conference calls including taking notes

· Responsible for the transfer of Gift Card balance for employees into reloadable Merchandise Cards

· Log, verify and process invoices

· Prepare monthly newsletters

What You’ll Need:

· High school diploma

· Knowledge of the retail industry an asset

· Proficient in Microsoft Office, Word, Publisher, Excel

· Excellent communication skills

· Excellent interpersonal skills

· Self-motivated, energetic and able to adapt quickly to change

· Works well in a team-oriented environment

· Effective time management and multitasking skills

· Attention to detail and accuracy

· Strong organizational skills with the ability to prioritize tasks

· High level of confidentiality

· Good technical understanding and ability to learn new programs quickly

What we offer:

· Competitive Compensation Package

· Health and Dental Benefits Plan

· Paid Sick Days

· Employee Discount

· Tuition Reimbursement

· Ongoing Training and Development

· Career Advancement Opportunities

· Being part of an amazing, supportive and collaborative team

YM Inc. is an equal opportunity employer. If chosen to participate in the selection process, accommodations are available upon request. We will consult with the applicant to provide or arrange suitable accommodation in a manner that takes into account the applicant’s accessibility needs.

This posting is for an open vacancy.

We do not use AI in our hiring process.

Pay: $22.00 per hour

Benefits:

• Dental care
• Extended health care
• On-site parking
• Paid time off

Ability to commute/relocate:

• North York, ON M6A 2W1: reliably commute or plan to relocate before starting work (required)

Experience:

• Fashion retail: 1 year (required)
• Administrative: 1 year (required)
• Retail Loss prevention: 1 year (preferred)

Work Location: In person