Administrative Assistant Manager

1. Support to Japanese Administration Manager

Ÿ   Provide comprehensive support to the Administration Manager in daily operations and strategic initiatives

Ÿ   Assist in translating and communicating instructions, policies, and directives between the Administration Manager and local staff

Ÿ   Coordinate schedules, meetings, and follow-up actions on behalf of the Administration Manager

Ÿ   Prepare reports, presentations, and documentation as required

2. Management and Supervision of HR & Administrative Operations

Ÿ   Oversee day-to-day HR functions, including but not limited to recruitment, onboarding, employee records management, and offboarding

Ÿ   Supervise general administrative operations such as office management, facilities coordination, and procurement of office supplies if required

Ÿ   Ensure compliance with local labor laws, company policies, and internal regulations

Ÿ   Monitor and manage HR-related documentation, including employment contracts, work rules, and personnel files

Ÿ   Support performance management processes, including appraisal cycles and related documentation

Ÿ   Develop, implement, and continuously improve HR and administrative policies and procedures

Ÿ   Responsible for all expatriate related activity such as preparation, updating and filing of employment contracts, obtaining Visa, Work Permit and Alien Employment Permit and its renewal

Ÿ   Responsible for Manage the staff house and expatriate living accommodations, including settling of bills and utilities and negotiation with broker/owner of the property

3. Liaison for HR & Administrative Matters (Internal and External)

Ÿ   Serve as a key point of contact for employees regarding HR-related inquiries and concerns

Ÿ   Liaise and Coordinate with government agencies, labor authorities, branch office, legal advisors, recruitment agencies, and regulatory bodies to ensure compliance

Ÿ   Facilitate communication and collaboration between different departments on HR and administrative matters

Ÿ   Support internal audits and respond to inquiries from corporate headquarters, when applicable

4. Any other works appointed by PJ