Administrative Assistant - Midland, TX

Description

Location: Midland, TX
Schedule: Full-time, Non-Exempt | Report to ORC's Midland, TX office daily

Why Join ORC?

The Right Work. The Right People. The Right Culture.
Right of Way is where infrastructure meets innovation—shaping roads, utilities, and communities for the future. At ORC, we offer more than a job—we offer purpose, stability, and growth. You’ll join a team that values collaboration, workplace flexibility, and long-term opportunity.

What You’ll Do

• Research public records and retrieve deeds, easements, plats, ownership information, and other property documents
• Organize title files, supporting documents, and property records while identifying missing or conflicting information
• Maintain project trackers, spreadsheets, status reports, deadlines, and follow-up items
• Prepare meeting materials, project deliverables, ROW packages, mailings, and other project materials
• Manage document control, including scanning, filing, correspondence, and organized project records
• Support the team with client, landowner, and project coordination while keeping information accurate, current, and organized

We’re Looking for Someone Who

• Is organized, detail-oriented, and dependable — people count on you
• Communicates clearly and professionally — in writing, on the phone, and face to face
• Works efficiently under tight deadlines and keeps multiple priorities moving
• Brings a strong service mindset to every interaction
• Handles sensitive information with discretion
• Picks up new systems and software quickly

Minimum Requirements

• Minimum of 1 year of administrative or office support experience
• Proficient with MS Office Suite — specifically Excel, Word, and Outlook

Bonus Points if you have title/land experience!

Where You Fit
This posting covers a single level. The pay range is $18 – $22/hr. Every candidate is assessed and evaluated during the hiring process to determine their level based on factors, such as training, transferable skills, work experience, business needs, and market demands. Your offer will reflect the level that best matches your experience.

Relocation and per diem are not provided.

What We Offer

• Medical, dental, and vision coverage
• 401(k) with company match, plus disability coverage
• Paid time off, sick time, and paid holidays
• Tuition reimbursement and paid professional development
• ClassPass and Breethe memberships
• Recognition programs and real room to grow

That’s the quick version — learn more about benefits at ORC.

Ready to Apply?

Make your mark on projects that matter. Apply now to join a supportive team that invests in your future.

Employees must avoid any relationship or activity that might impair, or even appear to impair, their ability to make objective and fair decisions when performing their jobs. To avoid conflicts of interest, employees are prohibited from performing any services for clients or perceived clients during nonworking time that are normally performed by ORC, including the sale of real estate.

Physical Requirements: While performing the duties of this job, it requires a combination of office-based and field work. Employees will spend prolonged periods sitting and performing computer-based tasks, including typing, data entry, and virtual communication, while also regularly traveling to landowner properties, project sites, and government facilities, some of which may be in rural or remote locations with limited accessibility. Driving is an essential function of the role and may involve extended periods and long-distance travel. Fieldwork may require walking over uneven terrain, standing, or navigating outdoor environments, with routine exposure to varying weather conditions such as heat, cold, rain, and snow. The role also involves frequent interaction with a diverse range of individuals, including landowners, government officials, and members of the public, requiring the ability to communicate effectively and maintain professionalism across differing personalities and potentially challenging situations. Flexibility in scheduling is necessary to accommodate travel, site access, and stakeholder availability, along with adherence to safety protocols in both office and field settings.

About O.R. Colan Associates (ORC)

Since 1969, ORC has been a leading ROW service provider for public agencies, utilities, and energy clients, driving responsible infrastructure progress nationwide. With over 400 experts across 30 offices in 18 states, headquartered in Charlotte, N.C., we’re committed to community-focused solutions.