Administrative Assistant [MPMC]

JOB SUMMARY

The Property Administrative Assistant is responsible for providing administrative, secretarial and clerical functions to the office of the Property Manager.

DUTIES & RESPONSIBILITIES:

1.      Coordinates with the Property Manager on the needed administrative support;

2.      Prepares files and disseminate letters, correspondence as assigned;

3.      Handles and screens incoming telephone calls, mails and messages;

4.      Arranges and schedules appointments, meetings of the Property Manager;

5.      Reports to the Property Manager all related concerns at the project;

6.      Responsible in maintaining, updating and safekeeping all important documents at the site office;

7.      Monitors daily time records and leave schedule of personnel;

8.      Performs basic accounting duties including but not limited to:

• Preparing of utilities billing for the month.
• Preparing vouchers and payments for contractor/suppliers.
• Preparing check and responsible for petty cash and corresponding receipts and other related documents.
• Preparing transaction tickets for processing.
• Coordinates tenants on billing and collection.
• Maintains report such as parking collection and tenant’s receivables and collection.
• Ensures that correctness of receipts and billing prior to liquidation and processing.

9.      Prepares documents, handles meetings and other special events;

10.  Monitors stocks, office supplies and office equipment in the managed property;

11.  Performs related duties and responsibilities as may be assigned from time to time.

QUALIFICATIONS:

• A Bachelor's Degree holder;
• With 1 year relevant administrative experience in real estate industry;
• Experience in related industries to real estate is acceptable;
• Must be highly organized and good with numbers
• Personable, with excellent oral and written communication skills;
• Computer proficient
• Proficiency in basic Microsoft Office applications is required;
• Willing to be assigned in Binondo/Pasay