Administrative Assistant: OIDD - Pee Dee

Job Responsibilities

Are you passionate about making a real difference in people's lives? Join our team at the Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Assistantwho is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

Under minimal supervision, this position plans and directs the standardized administrative activities of maintaining records for the consumers who receive services through OIDD - Pee Dee Center:

• Functions as the Provider Security Administrator (PSA) for the OIDD Portal and Therap for OIDD-Pee Dee Regional Center.
• Responsible for entering census information for residential and the community into the agency-wide data bank via the OIDD Portal and Therap. Responsible for establishing and maintaining records, general policies, and procedures according to the agency and OIDD-Pee Dee Regional Center.
• Establishes procedures and directs activities necessary in preparing and maintaining required information from the admissions process through disposition to include the uses of the administrative functions in the OIDD databases and Therap Services.
• Safeguards and prevents the unauthorized disclosure of records according to State and Federal regulations. Works closely with those involved in processing records for legal actions via OIDD, including the Therap Services database.
• Maintains a quality record system by establishing and monitoring indicators in accordance with State and Federal standards, laws, and licensing requirements. Responsible for entering consumer services data into the agency-wide data bank via OIDD Portal and Therap Services. Manages data files for consumers terminated from services in Therap. Maintains individual Therap data for consumers when changes occur (daily/monthly).

The position for this posting is located at Pee Dee Regional Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) of BHDD-OIDD located in Florence, SC serving residents with intellectual and developmental disabilities.

Minimum and Additional Requirements

A high school diploma and work experience that is directly related to records management or secretarial duties.

Preferred Qualifications

Considerable knowledge of the principles and procedures of Records Management. Working knowledge of computer applications and data base management. Ability to exercise discretion interpreting and applying established departmental policies and procedures. Ability to plan and review the work of others. Ability to understand and carry out complex oral and written instructions.

Additional Comments

Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services’ Child Abuse and Neglect Central Registry screening, U.S. Department of Health and Human Services Office of Inspector General “List of Excluded Individuals/Entities” screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials. We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.

Immunization: If this position requires the applicant to work directly with consumers of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities, tuberculosis (TB) skin or blood testing must be completed prior to beginning employment. All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.

State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, employees of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities may be required to work in times of an emergency or disaster.

Employee Referral: The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities supports a Referral Incentive Reward and a Retention Bonus program. You may contact Human Resources for further information*.*

Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education.A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities offers an exceptional benefits package for FTE positions that includes:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices***
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)