Administrative Assistant | Full-Time | Macon Centreplex

Overview

The Administrative Assistant is responsible for supporting the General Manager and Assistant General Manager with any administrative or clerical functions. The Administrative Assistant is also responsible for providing support to other staff as assigned. The Administrative Assistant provides highly responsive assistance to other departments and the General Manager.

This role pays an hourly rate of $16.83 - $19.23.

Benefits for Full-Time Roles: Health, Dental, and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 31, 2026.

Responsibilities

• Provide administrative support, including typing correspondence, maintaining the calendar, making travel arrangements, scheduling meetings, and compiling expense and other reports
• Maintains a filing system for records, reports, and other documents
• Prepares and transcribes correspondence; obtains appropriate signatures when necessary.
• Prepares outgoing mail with necessary postage; sends and receives email as needed.
• Performs general administrative functions, including faxing, photocopying, mail distribution, and bulk mailing.
• Create and edit contractual agreements for facilities upon the GM's and AGM's request.
• Receive and document deposit information for confirmed events.
• Answer, screen, and direct calls; screen visitors; receive guests.
• Order and maintain inventory of office supplies.
• Responsible for mailing, recording, and tracking client survey results.
• Responsible for assigning purchase orders and maintaining the purchase order log and outstanding purchase orders.
• Work cooperatively with other department directors on projects of mutual interest.
• Perform other duties as required.

Qualifications

• High School Diploma or equivalent GED.
• 2-3 years of administrative/secretarial experience.
• Proficiency in word processing and related applications, including Microsoft Office (Word, Excel, etc.)
• Proficiency in Internet research skills.
• Highly developed verbal and written communication skills.
• Excellent organizational skills, detail-oriented, with the ability to handle multiple assignments.
• Ability to provide a high level of professional and courteous customer service.
• Must be able to respond to board and client requests in a timely and professional manner.
• Able to manage multiple tasks simultaneously.
• Ability to maintain highly confidential information is required.
• Must be able to establish and maintain effective working relationships with staff, contractors, and clients.
• Must possess strong transcription and dictation skills.
• Ability to understand and follow detailed instructions.
• Must be able to work effectively and efficiently in groups and independently to complete tasks.
• Proficient in the use of Microsoft Office applications and internet applications.