Administrative Assistant | HYBRID | Makati

About the role

We are seeking a dedicated and organised Administrative Assistant to join our team in Makati City, Metro Manila. This is a full-time position offered on a hybrid basis, allowing you to balance office and remote working arrangements. As an Administrative Assistant, you will be the backbone of our office operations, providing essential support to ensure smooth day-to-day functioning of the organisation. You will play a crucial role in enhancing productivity and maintaining the efficiency of our business operations through your meticulous attention to detail and proactive approach to problem-solving.

What you'll be doing

• Managing and organising office calendars, scheduling meetings, and coordinating appointments for senior staff members
• Handling incoming and outgoing correspondence, including emails, letters, and packages
• Maintaining and updating administrative records, databases and filing systems in both digital and physical formats
• Preparing reports, presentations and documents utilising office software and ensuring accuracy and formatting standards
• Managing office supplies inventory and placing orders as needed to maintain adequate stock levels
• Supporting the coordination of meetings, conferences and events, including venue booking and logistics arrangement
• Providing general administrative support to various departments and assisting with ad-hoc projects as required
• Answering telephone calls and greeting visitors in a professional and courteous manner
• Assisting with data entry and maintaining confidentiality of sensitive information
• Liaising between internal teams and external stakeholders to facilitate smooth communication

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative support role, preferably in a fast-paced business environment
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and general office management software
• Exceptional written and verbal communication skills with impeccable attention to detail
• Demonstrated ability to maintain confidentiality and handle sensitive information with discretion
• Professional telephone etiquette and interpersonal skills with a customer-service oriented mindset
• Ability to work independently as well as collaboratively within a team environment
• Flexibility and adaptability to changing priorities and willingness to support various departments
• High school diploma or equivalent; college education or relevant administrative certification is preferred
• Familiarity with outsourcing or business services environments is advantageous

What we offer

Salary & Perks

• PHP 24,000 Monthly Basic Salary
• PHP 700 Monthly Communication Allowance
• HMO Coverage on Day 1 (Employee)
• Government-Mandated Benefits
• 13th Month Pay
• Overtime Pay
• Leave Credits
• Company-issued Laptop

Work Schedule

• Monday to Friday
• Morning Shift
• Weekends Off
• Hybrid Work Setup (Work from Home + Work Onsite)
• Required to report onsite 3–4 days per week
• Work Location: Makati City