Administrative Assistant P&F Time

Administrative Assistant - $22/ hourPosition SummaryWe are seeking an organized, dependable, and professional Administrative Assistant to support the daily operations of our office. This position serves as a primary point of contact for customers, vendors, visitors, and employees while providing administrative support across multiple departments.The ideal candidate is friendly and professional, communicates well, stays organized in a fast-paced environment, and is willing to step in wherever needed to help the team.

Key Responsibilities

Customer Service & Guest Interaction: Greet and assist visitors, customers, vendors, and guests in a friendly and professional manner. Provide directions and connect visitors with the appropriate team member.

Phone & Inquiry Management: Answer and direct incoming phone calls and respond to general inquiries regarding company services, business hours, location, and other routine questions.

Correspondence Handling: Monitor and screen emails, phone calls, and other communications. Route messages to the appropriate person or department and identify matters requiring immediate attention.

Cross-Departmental Support: Provide administrative assistance to various departments as needed, including preparing documents, entering information, organizing records, and assisting with special projects.

Document & Data Management: Create, organize, update, and maintain company files, databases, spreadsheets, reports, and other records to ensure information is accurate and easily accessible.

Office & Filing Organization: Maintain organized electronic and physical filing systems and ensure records and documents are properly stored.

Office Supply Inventory: Monitor office and supply inventory by checking stock levels, identifying replenishment needs, and communicating or placing orders as needed.

General Office Support: Assist with routine administrative and office tasks to help maintain an organized, efficient, and professional workplace.

Confidentiality: Protect confidential company, employee, customer, and financial information and follow company policies regarding sensitive records and data.

Qualifications

Strong organizational and time-management skills

Excellent verbal and written communication skills

Professional and friendly customer-service skills

Ability to prioritize tasks and manage multiple responsibilities

Strong attention to detail and accuracy

Comfortable working with computers, email, spreadsheets, and standard office software

Ability to work independently while also supporting multiple departments

Dependable, punctual, and willing to take initiative

Ability to exercise discretion when handling confidential information

Previous administrative, receptionist, or office experience preferred

What We’re Looking For

We are looking for someone who takes ownership of their responsibilities and enjoys being the person others can rely on to keep the office organized and running smoothly. This role is a good fit for someone who is proactive, personable, detail-oriented, and comfortable shifting priorities throughout the day as the needs of the business change.

Pay: $25.00 - $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance

Work Location: In person