Administrative Assistant (Part-Time)

About the role

We are seeking a reliable and highly organised Part-Time Office Administration Assistant to manage essential physical document and mail processes in our Subiaco office. This is a practical, office-based position for someone who takes pride in accurate scanning, orderly filing and careful handling of confidential records.

Key responsibilities

• Scan incoming, signed and historical client documents clearly and completely.
• Check scanned documents for legibility, correct page order and missing pages.
• Apply agreed file names and save scanned documents to the correct electronic location.
• Return original documents to the correct physical file or team member after scanning.
• Handle confidential client documents carefully and securely.
• Collect and retrieve incoming office mail and post office box items as scheduled.
• Open, date and distribute incoming mail to the appropriate team member.
• Prepare outgoing letters and documents for posting.
• File physical documents in the correct client or business file.
• Maintain orderly filing cabinets and archive storage.
• Access various platforms to retrieve and download reports / statements.
• Prepare and print documents for meetings.

About you

• Previous administration, records, reception, mailroom or office support experience is helpful but not essential.
• Strong attention to detail and accuracy.
• Comfortable handling repetitive tasks consistently.
• Able to follow document naming, filing and privacy procedures.
• Reliable, punctual and able to work independently.
• Comfortable using scanners, printers, email and basic Microsoft Office applications.
• Able to handle confidential client information with discretion.
• Able to complete practical office duties that may involve moving files or archive boxes safely.

About us

Cork Asset Management is a boutique financial planning practice based in Subiaco. We provide personalised advice across superannuation, retirement planning, investments, estate planning and intergenerational wealth transfer.

Benefits

• Consistent part-time work in a professional Subiaco office.
• A clearly defined and practical administrative scope.
• Training in the firm's document, mail and filing procedures.
• A supportive small-team environment.