Administrative Assistant, Part-time

St. Joseph Shrine in Brooklyn is seeking a part-time (15-18 hours/week) Administrative Assistant.

General Summary: This position assists with the ministry of the parish by supporting the various administrative functions of the parish, especially those pertaining to the main office. The employee directs these efforts with technical expertise within a framework of shared ministry and Catholic values.

PRINCIPAL DUTIES AND RESPONSIBILITIES
A. Office Aide:

1. Cover basic office responsibilities, including:

• Answering the phone and replying to/forwarding voice mail messages.
• Managing mail and email correspondence.
• Greeting & helping visitors.
• Scheduling Mass intentions.
• Dispatching general office duties, including ordering office supplies, for example.
• Facilitating intra-staff communication and scheduling, particularly through Google Calendar.
• Unlocking/locking church & facilitating group visits and parish events.
• Performing basic data entry on parish software.
• Maintaining church files.
• Processing cemetery sales & arranging burials.
• Helping with the bulletin, if needed.

2. Help with special projects (parish directory, updating records, etc.).

B. Liturgical Aide:

1. As needed, assist with …

• Visiting priests.
• Weddings and funerals.

KNOWLEDGE, SKILLS, AND ABILITIES

Education: College graduate or equivalent is preferred.

Experience: Minimum of two years of experience working in an office.
(Preference will be shown to those with Catholic parish office experience)

Proficiency in Microsoft Office (Word, Excel, & Outlook)
Knowledge of, or ability to train readily in, Google Docs and sheets.
Facility with websites, social media, and AI tools.

Require: Must have: (1) an understanding of Catholic parish organization
and functioning; (2) an ability to communicate well, peaceably, and
patiently; (3) a skill of maintaining confidentiality, using discretion
in sensitive pastoral and financial matters; (4) willingness to train
on Church-specific skills, like selling cemetery plots and keeping
sacramental records.

Physical Demands: While performing duties, employee has to sit for long periods of
time, use hands in repetitive motion tasks, and answer telephone
calls. The position also requires some standing, stooping, and
bending while filing. Employee is expected to work onsite on a “as
needed” basis, with minimal travel.

The above statements describe the general nature and level of work of the position. They are not an exhaustive list
of all responsibilities, duties, and skills.

To apply for the position, please submit a cover letter and resume to the online application.