Administrative Assistant (Part-time)

Administrative Assistant (Part-time)

Working Hours

• Part-time position, 2 working days per week (or approximately 17 hours per week).
• Flexible working schedule can be arranged based on operational needs.

Responsibilities

• Provide clerical and administrative support to the Security Operations Manager and Security Operations Team.
• Assist in preparing and maintaining personnel records, duty rosters, attendance records, site documentation, and operational reports for frontline security sites.
• Coordinate and follow up on administrative matters relating to security personnel, client premises, and site operations.
• Maintain inventory records of uniforms, equipment, access cards, and other operational supplies, and assist in procurement and replenishment arrangements.
• Support the preparation, filing, and updating of site documents, including incident reports, training records, licenses, and compliance-related documentation.
• Verify invoices, expense claims, and other payment-related documents and ensure proper record keeping.
• Liaise with internal departments and frontline teams to facilitate smooth daily operations and administrative processes.
• Perform ad hoc administrative duties and projects as assigned by the Security Operations Manager.

Requirements

• Secondary education or above (HKDSE / Form 5 or equivalent).
• Previous administrative or clerical experience is preferred; experience in security services, facilities management, property management, or related industries will be an advantage.
• Proficient in Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Good organizational skills with the ability to handle multiple tasks and meet deadlines.
• Detail-minded, responsible, and able to maintain accurate records and documentation.
• Good communication and interpersonal skills, with the ability to work effectively with frontline staff and internal stakeholders.
• Good command of written and spoken Chinese and basic English.
• Self-motivated, able to work independently, and a good team player.