Administrative Assistant Part time

Job Summary:

Visionary Community Services is seeking a detail-oriented and organized Administrative Assistant to support our daily operations in outpatient Mental Health. This role is essential in maintaining efficient office functions, assisting therapists and contractors, coordinating with clients, and ensuring accurate record-keeping. The ideal candidate should be proficient in Microsoft Word, Excel, and other administrative tools, with strong communication and organizational skills.

Key Responsibilities:

• Maintain organized filing and record-keeping systems for client and contractor documentation.
• Schedule and coordinate appointments, meetings, and events as needed.
• Assist in processing client consent forms and ensuring all necessary documents are completed before approval.
• Work closely with therapists, contractors, and coordinators to ensure seamless communication and operational efficiency.
• Prepare and manage reports, spreadsheets, and other administrative documents.
• Handle incoming calls, emails, and correspondence professionally.
• Support billing and invoicing processes by ensuring accurate and timely documentation submission.
• Maintain confidentiality and comply with company policies regarding client information.
• Assist with event coordination, including planning and logistics for company-related activities.

Qualifications:

• Education: High school diploma or equivalent required;
• Experience: Minimum of 2 years of administrative or office support experience.
• Technical Skills:
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Experience with scheduling software and database management is a plus.
• Soft Skills:
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to multitask and work in a fast-paced environment.
• High level of professionalism and confidentiality.

Work Schedule & Additional Details:

• 3 days in office per week during the Monday – Friday, 9:00 AM – 5:00 PM work day.
• Occasional weekend events may require attendance.
• Position requires working in-office.

If you are a dedicated professional looking to make an impact in a supportive and community-driven organization, we encourage you to apply!

Pay: From $20.00 per hour

Application Question(s):

• Are you proficient in Microsoft office?

Education:

• Associate (Preferred)

Experience:

• Office management: 4 years (Required)

Ability to Commute:

• Windsor Mill, MD 21244 (Required)

Ability to Relocate:

• Windsor Mill, MD 21244: Relocate before starting work (Preferred)

Work Location: In person