Administrative Assistant - PPEC

Position Summary

Little Angels PPEC is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day administrative and operational needs of our PPEC centers.

This position will play an important role in maintaining patient and personnel records, tracking required documentation and expirations, coordinating staff meetings and trainings, and helping ensure administrative records remain organized and current.

This position will be based at our Orlando location.

Responsibilities

· Maintain organized and complete patient records and update as needed.

· Maintain personnel files and track required employment and compliance documentation.

· Monitor expiration and renewal dates for licenses, certifications, and other required credentials.

· Send reminders and follow up with staff regarding upcoming or overdue requirements.

· Assist with credentialing and recredentialing of employees and providers.

· Maintain required facility logs and compliance tracking documents.

· Maintain organized electronic and physical filing systems.

· Assist with Food Program administrative requirements, i.e. records and documentation.

· Place grocery and supply orders as needed.

· Assist with monitoring supply levels and maintaining appropriate inventory.

· Help identify community events and outreach opportunities.

· Communicate with staff regarding documentation requirements, deadlines, meetings, and trainings.

· Support additional administrative and operational tasks as assigned.

· Support communication between PPEC locations.

· Serve as an administrative point of contact for parents and families.

· Communicate with parents regarding forms, records, and other administrative needs.

· Answer and route incoming phone calls and inquiries to the appropriate person.

· Maintain professional, courteous communication with families, directing clinical questions or concerns to nursing staff.

Qualifications

· Previous administrative, healthcare, medical office, or records experience.

· PPEC or other regulated healthcare experience strongly preferred.

· Bilingual English/Spanish preferred.

· Strong organizational skills and attention to detail.

· Ability to manage multiple deadlines and maintain accurate records.

· Proficient with Google Workspace and electronic recordkeeping systems.

· Ability to handle confidential employee and patient information appropriately.

· Strong written and verbal communication skills.

· Dependable, professional, and able to work independently.

What We're Looking For

The ideal candidate is someone who enjoys keeping things organized and staying ahead of deadlines. We are looking for someone who will take ownership of administrative tracking: identifying what is coming due, following up on missing items, keeping records current, and helping our leadership team stay prepared for compliance requirements.

Pay: $19.00 - $26.00 per hour

Expected hours: 24.0 – 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Do you have an active Level 2 Background Screening or are you willing to undergo one?

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative: 1 year (Required)
• PPEC: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person