Administrative Assistant (PRN)

About Company:

Evolution Research Group (ERG) is dedicated to delivering high-quality Phase I–IV clinical trial execution to help sponsors bring lifesaving and life-enhancing therapies to market quickly and safely. Founded in 2014, ERG has grown into a leading neuroscience clinical development company, with affiliate sites across the U.S. and deep expertise in clinical pharmacology, psychiatry, neurology, acute pain, and metabolic disorders.  ERG has completed over 5,000 trials and continues to expand into high-need therapeutic areas in the U.S. and globally.

Why join us? We offer a supportive culture, meaningful work, and the opportunity to contribute to cutting-edge research alongside industry leaders. Plus, we offer competitive benefits include medical and dental coverage, a matching 401(k), and paid time off to recharge.

Job Description:

The Administrative Assistant provides various administrative support to all departments to assist in meeting site goals.

Responsibilities:

• Assist with answering in-coming calls and greeting visitors.

• Assist with copying, scanning, and filing study documents.

• Prepare various documents/spreadsheets for clinical staff.

• Assist with creating requisition forms for lab samples.

• Assist with preparing closed studies for long term archival.

• Assist with ordering and setting-up refreshments and food provisions for meetings and visitors.

• Correlate and distribute correspondence to the appropriate site staff.

• Ensure and maintain safety and comfort of visitors.

• Participate in collaborative team efforts with other departments.

• Maintain accurate sign-in/sign-out courier logs for all out-going and in-coming packages.

• Recognize the need to seek assistance or inform supervisor of specific issues.

• Assist with volunteer telephone screening as required.

• Assist with all other administrative duties as assigned.

Educational:

• Actively participate in ERG’s ongoing Quality Assurance Program, HIPAA and Compliance Programs

• Attend all appropriate meetings

• Read and understand site and ERG policy and procedures manuals, SOP manual and employee handbook

Additional Responsibilities:

• Comply with all policies and procedures, especially those regarding protocol confidentiality

• Demonstrate a caring, professional attitude and behavior toward visitors, study participants and staff, actively contributing to the well-being and dignity of the clinic

• Maintain an overall good work attitude, promoting cooperation and professionalism and interactions with other staff members

• Maintain assigned work areas in a clean, safe condition, and reports any potential hazards immediately

• Additionally, this role may encompass responsibilities beyond those outlined above, as required by the evolving needs of the organization. This job description is intended as a foundation and may be subject to expansion or modification to best suit ERG’s objectives.

Skills and Qualifications:

• Education and experience

  • High School Diploma or GED required.

  • Clear pronunciation and speech are required.

• Requirements

  • Bilingual skills are preferred but not required.

  • Understands regulatory requirements, as well as Good Clinical Practices (GCP) and International Conference of Harmonization (ICH) guidelines.

  • Excellent communication skills (interpersonal, written, verbal)

  • Basic computer skills to include Word, Excel, PowerPoint