Administrative Assistant – Product Development

Position Summary

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to support our Product Development Team. This position plays an important role in keeping product development projects organized, on schedule, and properly documented.

The Administrative Assistant will work closely with product development, engineering, operations, sales, and other departments to coordinate information, maintain project documentation, track deadlines, schedule meetings, and provide day-to-day administrative support.

The ideal candidate is someone who can manage multiple priorities, communicate effectively, follow through on details, and take initiative to keep projects moving forward.

Key Responsibilities:

Product Development Support

• Provide administrative and organizational support to the Product Development team
• Maintain product development project files, records, specifications, drawings, presentations, and related documentation
• Track project milestones and deadlines
• Assist with maintaining product development schedules and provide updates to the Product Development Manager
• Coordinate product development meetings and prepare agendas and supporting materials
• Take meeting notes and follow up with team members regarding outstanding tasks and deadlines
• Help coordinate prototypes, samples, testing materials, and product information as needed

Communication & Coordination

• Serve as a communication link between Product Development and other departments
• Coordinate information between engineering, operations, manufacturing, sales, marketing, and management
• Communicate professionally with vendors, customers, and internal personnel when requested
• Assist with gathering information and preparing reports for management
• Ensure important information is communicated to the appropriate team members in a timely manner

Documentation & Data Management

• Maintain accurate and organized electronic and physical files
• Enter and maintain product information, project data, and status updates in company systems
• Maintain revision control of documents and ensure current versions are readily available
• Prepare and maintain spreadsheets, reports, presentations, forms, and other documents
• Assist with organizing product development records for future reference

Qualifications

• Two years of post-high school education and/or 3 years administrative, office, project coordination, or related experience
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Strong attention to detail and accuracy
• Ability to manage multiple projects and changing priorities
• Proficiency with Microsoft Office, particularly Excel, Word, Outlook, with some Access and PowerPoint knowledge
• Ability to learn company-specific software and product-development systems
• Professional and positive attitude
• Strong follow through and ability to work independently

Preferred Skills

• Experience working in a manufacturing, engineering, or product-development environment
• Experience with project management
• Ability to read and understand basic product specifications, drawings, or technical documentation

Performance Expectations

• Keep Product Development projects and documentation organized
• Maintain accurate and timely project information
• Ensure deadlines and action items are followed up on
• Provide dependable administrative support to the Product Development team
• Improve communication and coordination between departments
• Identify administrative issues before they become problems
• Maintain confidentiality and professionalism
• Contribute to an efficient and organized product development process

Opportunity for Growth

This position provides an opportunity for advancement for an individual who demonstrates strong organizational, communication, and project-management abilities. With experience, the role may develop into a Product Development Manager position.

Pay: $21.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Work Location: In person