Administrative Assistant (Programmes & Operations), 9mths Contract

About the role

This role provides comprehensive administrative support across multiple functions including meeting coordination, documentation management, data reporting, and stakeholder liaison. You will maintain operational records, manage filing systems, perform data entry and verification, and support day-to-day administrative activities across the organisation.

Key responsibilities

• Coordinate meetings, schedules and logistics arrangements
• Prepare meeting materials and administrative documentation
• Follow up on administrative matters and action items
• Organise, maintain and archive records and documents
• Ensure proper filing and document control practices
• Support record management and data migration activities
• Maintain trackers and operational records
• Perform data entry, verification and accuracy checks
• Support reporting and monitoring activities
• Liaise with internal and external stakeholders on administrative matters

About you

• Holds a Diploma or equivalent qualification

• At least 1 year of administrative, coordination or office support experience

• Proficient in Microsoft Office applications

• Strong organisational and multitasking abilities

• Good written and verbal communication skills

• Detail-oriented and able to work independently

• Experience maintaining records, trackers or reports (advantageous)

• Familiarity with Power BI or Tableau (advantageous)

• Event or programme coordination experience (advantageous)

"Interested applicants, please email your resume to [email protected] or WhatsApp [+65 9118 4028](tel:+65 9118 4028) for a confidential discussion about the role."

We regret to inform that only shortlisted candidates will be notified.

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We may use artificial intelligence ("AI") and machine learning technologies to support our recruitment and placement services, including screening resumes, assessing qualifications and experience, and identifying skills and job matches. Where permitted by applicable law, we may also use such personal data to develop, train, test, improve and/or fine-tune AI and machine learning technologies that support our recruitment and business operations.

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EA License No: 01C4934 PERSOL Singapore Pte Ltd

EA Personnel No: R1107106

Wong Chee Ann Jacky