Administrative Assistant / Project Coordinator

Administrative Assistant / Project Coordinator

This position combines office administration with day-to-day project coordination. The role provides practical support to keep documents, schedules, communications and follow-up tasks organised, while assisting the team with ongoing project activities.

A reliable and organised working style is important, as the position involves handling several administrative and coordination matters throughout the day.

Responsibilities

Manage routine office administration, filing and document organisation.
Prepare and maintain project-related records, forms, quotations and correspondence.
Coordinate appointments, meetings and project schedules.
Follow up with suppliers, contractors and other external parties on outstanding matters.
Assist the project team with purchase requests, delivery arrangements and basic documentation.
Track project tasks and highlight pending items to the relevant team members.
Prepare simple reports, spreadsheets, meeting notes and status updates.
Handle incoming emails, calls and general enquiries related to assigned administrative matters.
Support the team with ad-hoc administrative and project coordination tasks.
Ensure project and office information is kept accurate and up to date.

Skills & Experience

Diploma or equivalent qualification in Business Administration, Project Management or a related field.
Prior administrative, coordination or project support experience is an advantage.
Good command of written and spoken English.
Comfortable using Microsoft Office or similar productivity tools.
Strong organisational skills and attention to detail.
Able to prioritise tasks and meet deadlines with minimal supervision.
Good communication skills when dealing with colleagues and external parties.
Responsible, dependable and willing to learn.

Working Style

The role is well suited to someone who enjoys structured work but is also comfortable handling different requests as projects move forward. You will be expected to keep records in order, follow up on outstanding items and provide dependable administrative support to the wider team.

Pay: $2,600.00 - $3,500.00 per month

Benefits:

• Additional leave
• Health insurance
• Professional development

Work Location: In person