Administrative Assistant (Project Document Submittal Experience Preferred)

Pipe Fab is looking for an Administrative Assistant.

The Administrative Assistant provides cross‑functional administrative and data‑entry support to Materials, Purchasing, Operations, Project Submittals, and Project Management. Responsibilities shift throughout the year based on operational demands. Pipe Fab is looking for someone who is an energetic, self-starter.

Key Responsibilities

Data Entry & System Support

· Enter and maintain accurate project, material, purchasing, and job data

· Maintain logs, trackers, and operational reports

· Verify data accuracy prior to submission or release

Materials & Purchasing Support

· Assist with material tracking and receiving documentation

· Organize purchase orders, packing lists, and vendor records

· Support resolution of incomplete or missing material documentation

Project Submittals & Documentation

· Assist with assembly of project submittals and documentation packages

· Organize drawings, specifications, and material records

· Track submittal status and support follow‑up

Operations & Project Management Support

· Provide administrative support to Operations and Project Managers

· Assist with scheduling, meetings, and status updates

· Maintain organized project folders and logs

General Administrative Support

· File, scan, and retain digital and physical records

· Support front‑office and coordination needs as required

· Assist with special projects and workload surges

Qualifications

Required

· High school diploma or equivalent

· 1–3 years of administrative or data‑entry experience

· Proficiency with Microsoft Excel, Word, Outlook, and NAV.

· Strong attention to detail and organization

Preferred

· Experience in construction, fabrication, or manufacturing environments

· Familiarity with material tracking or project documentation

· Exposure to ERP or industry‑specific systems

Position Details

· Job Type: Full-time

· Work Location: In person

· Pay Range: $20.00 – $26.00 per hour (based on experience)

· Benefits

• Stable 65-year corporate history, well financed.
• 40-hour work week.
• Trust fund-based profit sharing program
• High company financial participation in health insurance program
• Scheduled vacations
• Sick-leave time allowances

Working Conditions

Primarily office‑based with periodic exposure to an active fabrication shop. Occasional overtime may be required to support project deadlines.

This job description is not intended to be an exhaustive list of duties. Responsibilities may change based on business needs.

Job Type: Full-time

Pay: $20.00 - $26.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• MS Office and Similar: 2 years (Preferred)
• Document and/or Project Submittal Management: 1 year (Preferred)
• Administrative Data Entry: 2 years (Preferred)

Work Location: In person