Administrative Assistant (Project Support)

About the role

We are looking for a responsible, organised and proactive Administrative Assistant to provide administrative and coordination support to our project and engineering teams. The role involves sourcing suppliers and subcontractors, requesting and following up on quotations, maintaining project-related documents and assisting with general office administration.

Key responsibilities

• Provide administrative and coordination support to project managers and engineering teams.
• Identify and source potential suppliers and subcontractors based on project requirements.
• Contact suppliers and subcontractors by phone or email to request quotations, obtain information and follow up on enquiries.
• Assist in comparing quotations and compiling supplier information for internal review.
• Coordinate with internal teams, suppliers and subcontractors to ensure effective communication and timely follow-ups.
• Maintain and update project-related documents, records and filing systems.
• Assist with data entry, document preparation and other general administrative duties.
• Perform other duties as assigned by management.

About you

• Diploma or Bachelor's Degree in Business Administration, Engineering or a related field.
• Candidates with relevant working experience in the construction or engineering industry are preferred.
• Fresh graduates are welcome to apply.
• Good communication and interpersonal skills, with confidence in contacting suppliers and subcontractors by phone or email.
• Proficient in Microsoft Office, particularly Excel and Word.
• Good organisational skills, attention to detail and follow-up ability.
• Responsible, proactive and willing to learn.
• Able to work independently and as part of a team.
• Ability to communicate in Mandarin is an added advantage, particularly when liaising with suppliers, subcontractors and other stakeholders.