Administrative Assistant/ Purchasing Assistant Field

About the role

An Administrative Assistant role overseeing office operations, supplier management, and procurement coordination.

Key responsibilities

• Oversee and assist office staff in maintaining files and databases
• Track office supply inventory and recommend supply orders
• Assist suppliers in their billings
• Source out and negotiate with suppliers to get good quality at low-cost materials
• Coordinate closely with requestors and provide timely updates on requirement status
• Facilitate alignment meetings with requestors, suppliers/service providers, and related internal sections
• Coordinate with Finance and Accounting for accuracy of purchased documents, billing, and payments
• Evaluate supplier performance and assess quality of services and productivity
• Source local and imported suppliers, select and negotiate for the best purchase package in terms of quality, price, terms, delivery, services, and after-sales support
• Monitor and respond to social media inquiries