Administrative Assistant – Quality Control Department

Are you detail-oriented and organized Administrative Assistant to support our Quality Control (QC) department with documentation management, archiving, training administration, and laboratory support activities?

Key Responsibilities:

• Documentation & Archiving
• Review, bind, and archive QC worklists
• Manage the lifecycle of QC documentation, ensuring documentation is complete, accurate, and properly archived.
• Retrieve archived documents and records upon request from internal stakeholders.
• Maintain internal archiving systems in compliance with company requirements.

Logbook Management

• Print, issue, receive, review, update, and archive QC logbooks.
• Ensure logbooks are issued and archived according to GMP and GDocP requirements.
• Monitor logbook status and coordinate replacements or updates as required.

Controlled Document Management

• Manage controlled copies of laboratory procedures and methods.
• Print and distribute updated procedures to ensure current versions are available in the QC laboratory.
• Remove, destroy, and archive obsolete controlled copies in accordance with document control procedures.

Data Management

• Perform backup and cleanup activities for laboratory raw data stored on USB devices.
• Ensure data integrity and proper storage of electronic records in accordance with company procedures.

Training Administration

• Support onboarding activities for new QC employees, including preparation of lockers, training binders, and related materials.

Your profile:

• Secondary education level (MBO) level 4
• Previous administrative experience in a QC GMP-regulated pharmaceutical, biotechnology, or life sciences environment is an advantage
• Proficient in Microsoft Office applications.
• Experience with quality systems or document management systems is desirable.
• Strong organizational and administrative skills.
• High attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and teamwork skills.
• Proactive and solution-oriented mindset.
• Fluent in both Dutch and English

What we offer:

• Employment for 1 year with flexible working hours in consultation. Working part-time (24h or 32h) is possible.
• Salary between € 3.213,35 and € 4.619,24 euro gross per month based on full-time (40h) employment
• 8.33% holiday allowance and a 13th month.
• 30 holiday days (based on fte).
• Contribution to travel expenses from the first kilometer.
• Excellent accessibility by public transport and private parking available.
• A pension plan with Zorg & Welzijn, providing security for your future.
• A dynamic, safe, and challenging working environment with ample opportunities to grow, innovate, and learn, all while making a meaningful impact on the health of millions.

Acquisitie wordt niet op prijs gesteld. Prothya aanvaardt geen ongevraagde hulp van bureaus voor deze vacature. Toegestuurde cv's (in welke vorm dan ook) door bemiddelingsbureaus aan enige medewerker van Prothya zonder geldige schriftelijke zoekopdracht, worden gezien als eigendom van Prothya waarvoor op geen enkele wijze een vergoeding verschuldigd is.