Administrative Assistant / Receptionist

IDEAL Electrical Supply Corporation is seeking a professional, organized, and detail-oriented Administrative Assistant / Receptionist to join our team.

This position plays an important role in supporting daily office operations while providing administrative assistance to company leadership. As the first point of contact for many customers, vendors, business associates, and visitors, the ideal candidate will demonstrate professionalism, excellent customer service, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

· Provide administrative support to the company owner and leadership team.

· Draft correspondence, letters, reports, and other professional documents.

· Maintain and track company certifications and related documentation.

· Coordinate calendars, appointments, meetings, and company events.

· Arrange executive travel, including airfare, lodging, transportation, and conference registrations.

· Greet and assist customers, vendors, business associates, and other onsite visitors.

· Answer and route incoming telephone calls professionally.

· Order, track, and maintain office supplies and inventory.

· Maintain organized electronic and physical filing systems.

· Assist with general office coordination and administrative projects.

· Maintain confidentiality when handling sensitive company and leadership information.

· Perform additional administrative and office duties as assigned.

Qualifications

· High school diploma or equivalent required; additional education from a trade, business, professional school, college, or university is preferred.

· Bachelor’s degree preferred but not required.

· Relevant professional experience may be considered in place of additional education.

· 3–5 years of administrative, executive support, receptionist, or related office experience preferred.

· Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, and PowerPoint.

· Strong written and verbal communication skills.

· Excellent organizational and time-management abilities.

· Strong attention to detail and accuracy.

· Ability to prioritize assignments and manage multiple responsibilities simultaneously.

· Strong customer service and interpersonal skills.

· Ability to learn new systems and processes quickly.

· Ability to work independently while following direction and collaborating with the broader team.

· Professional judgment and discretion when handling confidential information.

Ideal Candidate

We are looking for someone who is:

· Professional, dependable, and punctual.

· Detail-oriented and highly organized.

· Energetic and comfortable working in a fast-paced office environment.

· Receptive to feedback and able to adapt to changing priorities.

· Confident communicating with customers, vendors, executives, and team members.

· Capable of producing accurate, polished work while managing multiple deadlines.

Schedule & Work Location

Full-time | Monday–Friday | 8:30 AM–5:30 PM Work Location: In Person

Remote or telework options are not available. Regular and punctual attendance is an essential requirement of this position.

Compensation

Pay: $37,000.00–$43,000.00 per year

Benefits

· 401(k)

· Health insurance

· Dental insurance

· Vision insurance

· Paid time off

· Bonus opportunities

IDEAL Electrical Supply Corporation is ready to begin interviewing qualified candidates.

Pay: $37,000.00 - $43,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person