Administrative Assistant (Reliever for 6 months)

The Administrative Officer provides administrative and operational support to the Admin and Facilities Manager in ensuring the efficient day-to-day management of office operations, facilities, vendor coordination, procurement activities, and administrative services. The role assists in maintaining a safe, organized, and productive work environment while supporting the needs of employees, visitors, and external service providers.

Responsibilities:

• Provide administrative support and maintain records, reports, and documentation.
• Assist in the daily coordination of office and facilities operations.
• Coordinate with vendors, service providers, contractors, and building management on administrative and facilities-related concerns.
• Monitor and replenish office, pantry, and housekeeping supplies.
• Assist in procurement activities, including purchase requests, quotations, and deliveries.
• Coordinate maintenance and repair requests for office facilities and equipment.
• Facilitate travel arrangements, meetings, and company events as needed.
• Process vendor payment requests and ensure supporting documents are complete.
• Assist in inventory and asset monitoring and maintain accurate records.
• Coordination with Local Government Units (LGUs) and other government agencies regarding permits, licenses, registrations, and compliance requirements, ensuring timely renewal and submission of necessary documents.
• Perform other administrative duties and provide backup support to the Admin and Facilities Manager as required.

Requirements:

• Bachelor's degree in Business Administration, Management, or any related field.
• At least 3 years of experience in administrative, office management, or facilities support functions.
• Proficient in Microsoft Office applications.
• Strong organizational, communication, and coordination skills.
• Detail-oriented, proactive, and able to handle multiple tasks simultaneously